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(as approved by the Pomona College faculty,
April 23, 2004; amended April 29, 2005).
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Procedures for the FPAC |
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- All requests for permanent faculty positions will be
reviewed by the Faculty Position Advisory Committee (FPAC).
These will include requests for replacement due to
resignation, retirement, death, or contract non-renewal of
already existing positions as well as all requests for new
additions to the faculty
- A proposal for a faculty position may be initiated by
a department, program or a group of faculty. Requests by
programs and groups of faculty may be made independently,
or they may be made as joint proposals with at least one
existing department. Replacement and new position
proposals can be submitted in any year.
- The FPAC will provide a recommended but not required
5-page application for new and replacement positions, with
each of the four criteria listed below at the top of a
separate page, and a fifth page to serve as an “anything
else you want to add” section.
- A department, program, or group of faculty must inform
the FPAC by any time after Spring Break and before
September 1 of its intention to submit a proposal for a
faculty position. The Administration will provide self
studies, outside reviews, enrollment data, and comparative
college data to the FPAC and proposers by September 15.
Completed proposals must be submitted to the FPAC by
October 1. In the cases of contract non-renewal and other
unavoidable circumstances, a proposal for replacement can
be submitted as late as January 15. The FPAC will submit
its recommendations to the Dean and the President by
February 1. The Dean and President will then decide which
positions to approve. Replacement positions will be
approved that spring, but new positions can be approved at
any time during the next five years. Searches for approved
positions will commence no later than the academic year
following their approval.
- As soon as a department, program, or group of faculty announces to the FPAC its intention to submit a proposal, the FPAC will inform the Registrar, the Dean of the College, and all faculty of the College. The Registrar will then compile raw course and enrollment data that will be sent to the proposers as well as the FPAC. The proposal shall contain an interpretation of the data and can include additional data if necessary.
- The FPAC should have access to the most recent self
study and outside review of an applying department or
program. The Dean may omit sensitive or confidential
information when it is irrelevant to the FPAC's
deliberations. A copy of the redacted self study or
outside review should be sent back to the applying
department or program.
The Administration will provide the FPAC and proposers
with comparative data from comparable colleges. The Dean
and the FPAC will decide on the list of colleges and the
data that they want.
The FPAC’s recommendations will be based on the
proposals, on course and enrollment data from the
Registrar's office, on the comparative data from
comparable colleges supplied by the Administration, and on
the relevant parts of recent outside reviews and
departmental and program self studies, and on the
disciplinary curricular and staffing context for the
proposed position within the Claremont Colleges. If
proposals are unclear or incomplete, the FPAC will contact
the proposers for extra information or for clarification,
or ask proposers to attend a regular FPAC meeting.
The FPAC will evaluate each proposal on the following criteria (for more detailed descriptions see "Guidelines for Applications for Faculty Positions" below):
- Curricular impact.
- Student demand and enrollment pressure.
- Current use of faculty resources.
- Impact on the long range plans of the faculty.
Based on these evaluations, FPAC faculty members will
independently vote yes or no on whether replacement
proposals are of the highest priority for the College. The
Dean will excuse himself/herself when those votes take
place.
Based on these evaluations and after discussing the
relative merits of the proposals, the FPAC faculty members
will independently vote yes or no on whether new position
proposals are of the highest priority for the College. To
earn the highest priority designation, a proposal has to
win a majority of votes. The FPAC faculty members will
then rank all active highest priority new position
proposals by consensus if possible, or by a voting
procedure the faculty members agree on if a consensus
cannot be reached. The Dean will not be present when those
votes and rankings take place. Highest priority new
position proposals will remain active for five years from
their submission date. Their highest priority status will
remain unchanged for those five years, though they may be
re-ranked as subsequent new position proposals come in and
as old proposals are either filled or expire after five
years. The 5-year life of FPPC Category A proposals will
be honored; they need not be resubmitted to the FPAC.
The FPAC will send its recommendations to the Dean and
President along with a detailed candid report that
communicates the substance of FPAC discussions. The Dean
and the President will then decide, based on budgetary and
strategic considerations, the number, if any, of these
proposals to be funded. The President and Dean shall
report to the faculty on their decisions and give their
reasons for those decisions. The Dean will also privately
communicate to proposers the strengths and weaknesses of
their proposals.
In the case where a position has been funded and filled, the following will apply:
- If the position is vacated (due to, for example,
resignation, contract non-renewal, or death) within five
years of the decision by the FPAC, then a new proposal
will not be required, and a positive replacement
recommendation will automatically be forwarded to the
Dean.
- If the position is tenure-track and has been
vacated due to contract non-renewal, then a new proposal
will not be required, a positive replacement
recommendation will automatically be forwarded to the Dean
and President, and there will be a strong presumption that
that position will automatically be replaced by the
Administration.
Each proposing department, program, or group of
faculty will receive a brief response from the FPAC that
will inform the proposers of the strengths and weaknesses
of their proposal and the number of votes for and against
it.
After completing the above process, the FPAC will
submit to the faculty a report summarizing their activities
for the year. This report will include a list of the new
and replacement position proposals that earned the highest
priority designation and the updated ranking of active
highest priority new position proposals. This report will
be the starting point for the next year's committee.
Occasionally and in very special circumstances there
may be proposals that must be considered outside the
regular process. Examples are Target of Opportunity (TOP)
hires, some positions entailed in applications for outside
grants, or replacements for a faculty member who retires
or resigns suddenly, or dies. The following apply only to
such proposals:
- A department or program claiming such an emergency first sends the FPAC a preliminary proposal arguing the case for its urgency and providing a calendar showing how a hire could be accomplished. If the FPAC decides that the case is urgent, that the hiring calendar is plausible, and that it has a reasonable amount of time to deliberate, it would invite the department or program in question to prepare a
full proposal for submission by a deadline that the FPAC would set. The FPAC would then make every effort to treat the case expediently.
- The FPAC's recommendation will be based on the same criteria as in the regular process. In particular, the FPAC will not make recommendations on the quality of
TOP candidates. This task is the responsibility of the Faculty Personnel Committee. New and replacement positions will still be independently voted upon and new positions will still be ranked relative to active highest priority new position proposals.
- If an application for an outside grant makes commitments regarding future
hires then the application should first go through the FPAC's process. Only in
the cases when the time-line for the grant proposal is incompatible with the
time-line for the normal process will the FPAC consider such proposals outside
of the usual time frame.
The FPAC should have as a goal moving toward a more
long-range planning cycle. At an appropriate moment, the
FPAC is encouraged to revisit and revise its procedures in
order to achieve that goal.
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