Date of Writing


Your Street Address
City, State, Zip
Phone number

Mr. or Ms. Employer
Title
Organization
Street Address
City, State, Zip

Dear Mr. or Ms. Employer,

First Paragraph: Tell why you are writing. Name the position, field, or general area about which you are asking. Tell how you heard of the opening or organization. If a current employee suggested that you follow up on this opening, include his or her name here. If you heard of the opening through a newspaper, include the name of the publication and the date. It is important to mention an aspect about the organization that especially interests you (your research on the organization would be useful here). Grab the reader's attention in this paragraph.

Second Paragraph: Mention one or two qualifications you think would be of greatest interest to the employer, addressing your remarks to her point of view. Tell why you are particularly interested in this type of work. If you have had related experience or specialized training, point it out. Expand on the information stated in your resume.

Third Paragraph: Close by making a specific request for an interview. You may suggest a specific date and time that you will phone to make an appointment, (Make sure you call at that time!) or you can state that you will call within a certain period of time (e.g. ten days). Another alternative is to ask the employer to call you. If the employer is in another geographic area, you can state that you will be in the area at a specific time and would like to meet with the employer then. In any case, make sure that your closing statement is positive and requests a specific action from the reader. Thank the reader for her consideration.

Sincerely,

(Your signature)

Type your name

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