Summer Undergraduate Research Program (SURP) Orientation Materials

Summer Meal Plan

2020 Summer Meal Plan information coming soon. 

Human Resource Process

Research Assistants (RAs) who have previously worked for Pomona College will only need to complete the Wage Theft Notice, that can be found in your Workday inbox. New Hires will need to go to the Human Resource office to have I-9 documents verified. Appropriate documents include your U.S. Passport, or your social security card or birth certificate, in addition to an ID, such as a driver's license. Once hiring paperwork has been completed, students will be given access to Kronos, the system used to log work hours within Workday.

Wages, Payment, and Taxes

2020 SURP wages are $13/hour (RAs) or $520/week (Independent.) SURP budgets do not allow for overtime pay, so it is critical that hourly RA students keep their logged hours at or below 8 hours a day, 40 hours a week, and no more than 7 consecutive days. Students are required to take a meal period of at least 30 minutes and it must begin before the end of 5 hours after the beginning of the shift. For students with multiple jobs, the hours worked are cumulative across both jobs. Students should be mindful of this to avoid going over the 8 hour per day maximum.

Hours must be logged in the Kronos system, within Workday. The job title in Kronos will be “SURP 2020.” Payments for both RAs and Independents will be made by direct deposit when possible. The direct deposit form can be completed and submitted to Payroll. Students who do not wish to utilize direct deposit need to complete a form in the mailroom at Smith Campus Center that will allow Payroll to mail checks directly to your campus mailbox. If this form is not completed, checks will be mailed to the student’s home address.

Information on student taxable income. 

Travel & Accommodation Costs

Students are responsible for travel and accommodation expenses associated with their SURP project. SURP wages and stipends can be used to cover these costs, but additional funds are not available beyond the original award amount.

Safety Training

Students doing research that involves chemical, biological, or radiation hazards will need to complete safety training. Safety training needs to be renewed each year, resetting in May. If you have not been contacted to complete safety training, and you believe your work will require it, please contact Safety training options include:

  • Safety Training Lecture offered on reading days and additional summer offerings.
  • Advanced Lab Safety Training – fun, problem-solving session involving group work.
  • Fire Extinguisher Training

You can sign up for all options on the Sakai site. If you are unable to make any of the scheduled offerings, special arrangements can be made or there will be a video training offered for those who are abroad.

Summer Housing

*The 2020 Summer Housing information is still being updated. Stay tuned for important dates.

All students intending to live on campus over the summer are required to attend one of the following Summer Housing Orientation meetings:

  • coming soon!

Room draw for summer housing will be on XX at 4:00 p.m. in Hahn 101. Summer housing is officially offered from Monday, June X – Friday, August X. Interim housing is offered from May X – June X. Rent is $15/day or $105/week. Students are responsible for paying their own rent, which can be done on the portal with a credit card or with a check at the cashier’s office. Rent is due at the end of the month. Summer housing will be offered in Dialynas, Norton, Sontag, and Clark III. All rooms over the summer are treated as singles, even if they are typically used as a double during the school year. Some departments pay for their student’s housing, which is considered taxable income for the student. Tax on this income will be charged to the student at the end of the summer. Students who are paying for their own housing are not required to pay this tax. 

Working with Humans and Animals

To remain in compliance with the Department of Health and Human Services, students doing research with humans are required to be reviewed by the Institutional Review Board (IRB.) Students must complete the IRB proposal form and submit to Prof. David Tanenbaum or Prof. Elizabeth Glater. The IRB board will review and make a recommendation (approve, deny or modify protocol.) As part of the application, the student must complete the Collaborative Institutional Training Initiative (CITI) training modules. On the CITI website, you will need to log in by your institution, which uses your Pomona single sign on, to avoid fees. Once logged in, you will need to select human subjects research and complete the social, behavioral, and educational modules.  

Once your complete IRB application is approved, you may begin your research. Please allow a minimum of 2 weeks for IRB approval. 

If your research involves vertebrate animals, your mentor will complete and submit an Institutional Animal Care and Use Committee (IACUC) proposal form. The student is responsible for completing the Animal Use Risk Assessment (AURA) form that they can get from their faculty mentor. The form should be submitted to Prof. Cynthia Selassie. Once approved you may begin your research.

Research Involving International Travel

  • Students traveling internationally for their summer research will need to complete the travel policy waiver and submit to Amanda Jorgensen.
  • Students must sign up for an International Student Identity Card (ISIC) including "premium" level insurance through the Study Abroad office.  
  • Pomona has partnered with iJET to provide information and assistance services through the Worldcue Traveler system for safety while traveling on college-funded international experiences.  Travel itineraries must be entered for activation. Benefits include travel intelligence and alerts on travel conditions. 

Intensive Summer Experience Poster Conference

​All students completing a SURP will present a poster at the fall poster conference, taking place on Thursday, September 10, 2020. The poster conference will take place on Stover walk between 4:30-6 p.m. The poster conference is a great opportunity to showcase the scholarship that takes place at Pomona College to fellow students, faculty and SURP donors. Students who are studying abroad are not expected to attend the poster conference, but still need to submit a poster. Select students will be invited to join in the donor dinner held that evening following the poster conference.