Head Sponsor Position Description

Academic Year 2023-2024

Compensation and Benefits

Rate of Pay

In return for fulfilling the services, HSs will be paid via bi-weekly payroll at an hourly rate of $18.00/hour plus 50% of the cost of a single room. The information provided here is for guidance and all official policies regarding time and attendance are set by Pomona Human Resources, which are subject to change. This position requires evidence of U.S. citizenship or proof of the legal right to live and work in the United States. This position is not eligible for visa sponsorship.

All HSs who receive Financial Aid are recommended to meet with the Financial Aid office prior to accepting the HS position. Financial Aid will create a draft of individual aid packages so HSs can see how the position could impact their aid package.

Paid Sick Leave

HSs will receive 24 hours of front-loaded paid sick time the first workday of the fiscal year, regardless of their current balance of sick time.

Single Room Assignment

HSs are expected to understand that this is a live-in appointment throughout the 2022-2023 academic year. HSs will be assigned to a Single Room without going through the Room Draw process. Room assignments for HSs are subject to change due to the needs of the College. The Office of Housing & Residence Life reserves the right to alter the room and building assignment if circumstances arise.

HS Development & Trainings

Staff Development:

HSs will be expected to participate in Residence Hall Staff Fall training beginning in mid-August and Residence Hall Staff Spring training in mid-January. Failure to attend the Fall and Spring training can result in dismissal from the staff. Training will typically last from 8am-5pm and meals will be provided.

HSs will be expected to participate in on-going staff development and training including all RHS training and staff- related activities/requirements happening in Spring 2023 and Summer 2023 and continuing into the 2023-2024 academic year.

HS In-Services for 2023-2024 are mandatory. Failure to attend a mandatory meeting can result in dismissal from the staff.

HSs will attend and participate in the mandatory bi-weekly staff meeting and individual meetings with the Housing & Residence Life staff.

Essential Functions & Expectations

Commitments (e.g., holding a major office in an organization, internship, intercollegiate sports, on or off campus work, etc.) that may be in conflict with the HS position and all major time commitments (i.e. more than 2 hours a week) must be approved in advance with the Assistant Director. Head Sponsors are NOT permitted to simultaneously serve as Head Mentors/Head Sponsors/Coordinators in other mentor programs.

Head Sponsors are NOT permitted to hold another hourly position at Pomona College and The Claremont Colleges without the expressed permission of the Office of Housing and Residence Life.

*HSs should plan their schedules to not exceed 8 hours in a day and 12 hours in a week. RAs cannot work more than six consecutive days between all positions on campus.

Administrative Responsibilities

HSs will maintain appropriate records of administrative duties, all Residence Life and Housing forms, etc. in a proper and timely manner.

HSs are responsibility for residence hall master keys/cards, including the cost of replacing keys/cards should they be lost. Master keys will only be used when on duty for lock outs, health and safety checks.

Arrangements must be made in advance with the AD for extended hall absences (more than 24 hours).

HSs are expected to check emails daily and respond with 24 business hours. All official emails will be sent to the @pomona.edu issued to them by the College.

HSs may be asked to perform other tasks during the academic year, including assisting in recruitment and orientation of the succeeding Residence Hall Staff and assisting during residence hall opening and closing, Room Draw and Family Weekend.

Other duties as assigned.

Office Hours

Head Sponsors must hold office hours in their building (holding a program, in their rooms with the door open, roaming the building, etc.) Office hours must be posted weekly for their sponsors’ reference and emailed to their Assistant Director. These hours must take place during weekday (M-F) evenings or weekend (Sat-Sun) afternoon or evening. Office hours do not need to be consecutive but should total 4 hours a week. During office hours, Head Sponsors should be working on residence life materials (sponsor meetings, roommate mediations, etc.) Head Sponsors are required to record all time worked including unscheduled hours worked due to crisis situations, last minute coverage requests, etc.

Duty Shifts

During the spring semester, Head Sponsors may potentially participate in regular duty coverage in the Residence Halls alongside RAs. These periods of coverage are determined by the Housing & Residence Life office that occur during semester breaks and holidays of the spring semester.

Duty coverage of the residence halls from 7pm-12am, Sunday-Thursday and 7pm-2am, Friday and Saturday, as assigned. HS must clock in at the start of duty shifts and clock out at the end of duty shifts through Kronos.

HS will handle situations that impose upon community standards, violate College policies, and/or regulations. They will document each situation by submitting an incident report immediately after the incident occurs. This may require working with the on-call staff (other on-duty and Dean On-Call) to solve problems. Refer to Manual for other specific duty responsibilities.


HSs expected to be capable of and responsible for responding to emergency or crisis situations including evacuation drills and assisting students in need.

Confidentiality and Required Reporting

HSs are in a position to gain a great deal of sensitive and personal information. It is expected that this information will be treated in a professional and confidential manner. HSs do not have privileged confidentiality; they are considered mandatory reporters. Any information that might affect the safety, security, and wellbeing of a student must be shared with their AD and/or on-call staff immediately. An HS should not promise confidentiality to the students.

Performance Expectations


HSs are held to the standards outlined in the Code of Student Conduct in the Student Handbook and further standards outlined throughout the HS Agreement. Non-compliance with requirements contained in this agreement and referenced documents may result in disciplinary action or termination. HSs must support the College and Residence Life policy. Placement on either academic or disciplinary probation by the College can affect job status.

HSs are expected to represent the HRL department at all times. This includes their actions on and off campus and online social media.

HS performance will be evaluated by their RLC periodically throughout the year. Substandard performance may lead to disciplinary action.

HSs will follow the guidelines outlined within the manual provided by the Housing and Residence Life Office.


The HS position should be the first non-academic priority.

HSs must be enrolled full-time student in good standing with the College.

RAs are expected to maintain a 2.5 GPA.

HSs may not be enrolled in more than one-night class (in session after 6 p.m.) in the Spring 2024 semester without prior approval from their AD.

GOOD ACADEMIC AND CONDUCT STANDING IS REQUIRED DURING THE ENTIRE TERM OF APPOINTMENT and that being placed on academic or disciplinary probation may result in dismissal from the position.