Faculty Questions

My course is currently set to be letter grade only by the department. Based on the recent changes, I have students who would like to P/NC. What are my options?

Although courses set to be letter grade only normally require approval by the Curriculum Committee, for the remainder of the term, the faculty can use their discretion to lift the designation.  Below are some general guidelines we recommend before deciding on allowing changes to P/NC in your course.

  • Please begin with consulting with your department chair to ensure P/NC remains compatible with major/minor requirements.
  • Please consult with the students in your class before making a decision to render a course P/NC as there may be additional requirements.
  • If there are any issues with making the course as a whole P/NC, please consider making grading optional for students and the students can request to P/NC a course as needed via the normal P/NC process (more information below).

I opted for my own section of course to be letter grade only during the scheduling process.  Based on the recent changes, I have students who would like to P/NC. What are my options?

We appreciate your flexibility during this time. Please send an email to registrar@pomona.edu with the course number and section, and notify your class via email. We would be more than happy to remove the restriction and students can use the normal P/NC process to take advantage of the change, should they choose to do so. In cases where the change is made past the P/NC deadline, we can grant students an extra week to decide. While there is no deadline to make this change, we hope you would consider making the change before final exams.

My course is already set to be optional grading. What should I tell students who would like to P/NC?

The process and the deadline remain the same. The student should email our office from their Pomona email account with the full course number and section. Instructors will receive the notification of the change via the enrollment changes reports. The deadline is April 9.

Can a student P/NC a course for an area requirement?

Yes, as long as the student receives a Pass, they will have met the area requirement.

Are catalog revisions still due to the Registrar’s Office by March 26?

If you need additional time submitting your department’s catalog updates, feel free to reach out to our office via email at registrar@pomona.edu and we would be happy to work with you on timelines and extensions.

Student Questions: Spring 2020 Semester

What accommodations will be made for students whose learning styles are not conducive to online learning?

Students are encouraged to work with Mace Mikaele in Accessibility Resources & Services if they would like to pursue accommodations for their online courses based their disability and/or medical condition. Mace Mikaele may be reached via email at mace.mikaele@pomona.edu, and more information is available on the Virtual Instruction FAQ.

Each student with accommodations will also be considered in the coming weeks of spring break to determine if there are any modifications necessary to meet the documented medical need.

Students can also talk to faculty encouraging them to adopt ways of teaching that are inclusive of different learning styles.

Will students still get credit for PE classes?

Physical Education faculty and instructors will reach out to students with updates on their adjusted course plans. They realize that for many graduating seniors, completing the physical education requirement is critical, and they will oversee the grading process to make sure that every graduating senior has the opportunity to pass.

I am currently on a leave of absence but taking classes at another institution. Instruction for my classes will be now be online due to the coronavirus (COVID-19). Will I still receive transfer credit at Pomona College?

Yes, as long as the course is otherwise eligible for transfer to Pomona College. Classes that began in person and were required to move to an online platform/distance learning will count for credit.

I am currently on a leave of absence but taking classes at another institution. The institution is moving to pass/no credit grading due to the coronavirus (COVID-19). Will I still receive transfer credit at Pomona College?

Yes, as along as the minimum passing grade is C- or higher, and the course is otherwise eligible for transfer to Pomona College.

As an international student, will my F-1 visa status be impacted by taking online courses?

Your F-1 status will not be impacted by the change to online course instruction. Your SEVIS record will remain active as long as you continue to maintain your full time enrollment, as determined by your instructor and the college, based on the new online format. As long as your SEVIS record is active you are able to remain in the U.S. legally. If you have additional questions or concerns, please contact Carolina De la Rosa Bustamante at iss@pomona.edu.

I need software programs such as Stata for my research. How can I access them while I am off campus?

ITS is working on setting up a remote desktop environment with access to many specialized applications. When this is available for students, it will be announced via email and this page will be updated. If you have any immediate concerns, please contact the faculty member overseeing your course or project and ask them to contact ITS on your behalf. If the software and licenses are available, ITS will provide the faculty information on how to access those resources.

Have academic deadlines been extended for this semester?

Yes, some deadlines have been adjusted to give you more flexibility in making academic choices:

Last day to drop a class: April 6

The deadline to drop a course without a notation on your transcript has been extended to April 6. You can drop courses on the portal at My.Pomona. As always, please consult with your advisor before dropping any courses as doing so may impact your progress towards completing your degree requirements. Normal full-time enrollment is four full courses in each of the eight semesters.

Last day to withdraw from a class: May 6

After April 6, you may withdraw from courses through May 6, with a GPA-neutral grade of “W” recorded on your transcript. To withdraw from a course, please send an email from your Pomona College email address to registrar@pomona.edu. Include your student ID number, the full course number and section number.

Please consult with your advisor before dropping any courses as doing so may impact your progress towards completing your degree requirements. Normal full-time enrollment is four full courses in each of the eight semesters.

Pass/no credit grading

Faculty may assign Pass/No Credit grades in lieu of letter grades for students in any letter-graded course. In all other instances, the process for P/NC grading remains the same. If you are on probation and would like to request a modification to your terms, please contact your class dean for assistance.

How do I know if my P/NC request was processed?

If you emailed your P/NC form to registrar@pomona.edu from your Pomona College email address, we will process your request within one business day. If we need more information in order to process your request, we will contact you; otherwise, no further action is necessary on your part.

How do I withdraw from a course?

To withdraw from a course after April 6, please send an email to registrar@pomona.edu from your Pomona College email address. Include your student ID number, the full course number and the section number. A GPA-neutral grade of “W” will be recorded on your transcript. (Until April 6, you may drop a class on My.Pomona without notation on your transcript.)

Does a grade of P count toward my major?

Some departments have rules about whether courses taken on a Pass/No Credit basis can fulfill major requirements. Please check with the department chair of your major to determine if special accommodations are being made. While there is no need to document an accommodation with our office, you may wish to save a copy of any agreement made with a department chair.

Does a grade of P satisfy an area requirement? What about my language requirement or an overlay requirement?

Yes, any general education requirement can be satisfied with a grade of P.

How can I change my advisor or declare a major while I am away from campus?

You can submit any form to our office by emailing the form to registrar@pomona.edu from your Pomona College email address. Forms cans be found on the My.Pomona in the Forms & Help section. If you do not have a scanner, you may send us an email request from your Pomona College email address. If the change requires approval from a faculty member or department chair, please ask them to email registrar@pomona.edu with their approval. An email from a Pomona College email address is considered an electronic signature.

I need to submit an APC petition. Is the APC still meeting regularly?

Yes, the APC will continue to meet weekly beginning after spring break. You may still submit petitions via the APC Petition Portlet on My.Pomona under My Academic Record. Please review the revised academic deadlines for dropping courses; with the extended deadlines, you may not need to file a petition after all.

How can I get a copy of my transcript or diploma notarized?

When you place your transcript or diploma order, please let us know you would like it to be notarized. If you need to place an order for a replacement diploma copy, please contact us at registrar@pomona.edu.

Student Questions: Spring 2020 Study Abroad

Have there been any changes to academic policies for Study Abroad?

As much as possible, the Study Abroad Committee is committed to offering flexibility for students to continue coursework and complete the semester remotely. If you have questions or concerns regarding your Program-Specific Policies, please don’t hesitate to reach out to the Office of Study Abroad.

Has the P/NC request deadline for Study Abroad courses been extended?

The Study Abroad Committee has modified the Study Abroad P/NC policy to allow for P/NC requests up until the last day of the class for Spring 2020 courses. Please refer back to your online Pomona Study Abroad portal for the study abroad P/NC request form and submission guidelines. In addition to the form, you will need to submit the course syllabus/calendar for each course requested, indicating when the last day of class is. Courses in your major/minor will also require approval from the relevant department chair, which you should seek and provide along with your request. Some programs have begun offering their own P/NC options, and you should keep in mind that Pomona’s P/NC policy and process is separate from your program. You should not request P/NC (or the equivalent) from your programs, as we will need to see the letter grades on your program transcript in order to properly convert them to P/NC per Pomona’s grade conversion guidelines. In addition, the Study Abroad Committee has lifted restrictions on which study abroad courses may be graded as P/NC.

Can I reduce my course load or withdraw from my study abroad program?

Any student wishing to complete a reduced course load or withdraw from Study Abroad should contact the Office of Study Abroad to discuss possible academic and financial implications. Students wishing to fully withdraw should also notify the Dean of Students Office to discuss the process for taking a leave and returning to Pomona in the fall.

Student Questions: Fall 2020 Pre-Enrollment

Have fall 2020 pre-enrollment dates changed?

Yes, pre-enrollment has been rescheduled for April 28 through 30. We hope this will give you more flexibility in planning for the upcoming semester.

When will the fall 2020 course schedule be available?

The course schedule will be available for viewing on My.Pomona beginning on April 6.

Do I still need my advisor to clear me before I can register for classes?

Yes, you will still need your advisor clearance for pre-enrollment. Please reach out to your advisor at your earliest convenience to discuss your possible course choices. As all students will be contacting their advisors via email or by other electronic means, please be patient as they make their way through requests. We recommend you contact them at your earliest opportunity so that you will be ready to register at the beginning of your appointment.

My advisor hasn’t responded to my request for clearance. What should I do?

As we all transition to this new format of instruction and learning, please be patient as everyone adjusts. If your advisor has been unresponsive for a few days, the next person who can clear you is the department chair for your declared major. Please email them to discuss your planned courses. They will need to email registrar@pomona.edu to indicate that you’re cleared for registration. We can then clear you manually on our end.

Haven’t declared a major yet? Please contact the department chair for your current advisor’s department.

I understand that I need advisor clearance, but I want to switch to a new advisor first. How can my new advisor clear me instead?

If you wish to switch advisors, you will either need to fill out and advisor change form or ask your advisor to email registrar@pomona.edu to approve the change. The advisor change form can be found on My.Pomona under Forms & Help. After filling out your information, scan and send it to your advisor and ask that they add their electronic signature. The completed form should then be emailed to registrar@pomona.edu. If you do not have access to a scanner, you can also email your instructor directly to ask if they will take you on as their advisee. If they agree to do so, please ask that they email their approval to us at registrar@pomona.edu. We will then process the change. Please note that requests to our office may take up to two business days to process. Once we have processed the change, your advisor will be able to clear you via My.Pomona.

I won’t be available at the beginning of my appointment due to time zone differences or prior plans. Can I change my appointment time?

Unfortunately, you cannot change your appointment time. Your appointment is 24 hours long, so please find time during those 24 hours to enroll in your courses.

I’m not able to access the internet reliably to enroll in courses. What should I do?

You can email registrar@pomona.edu to request that we enroll you in your courses during your appointment time on your behalf. You will still need to be cleared by an advisor before we enroll you in any courses, so make sure you receive clearance before emailing our office. Once you have clearance, please email us with the list of courses you’d like us to enroll you in, making sure you provide us with alternates should your first choice be full. Please also request any PERMs necessary to enroll in a course. Please also note that we will enroll you during your appointment time only. This option will not give you early access to enrollment.

Student Questions: Fall 2020 Study Abroad

I’ve been approved for Study Abroad for fall 2020, but I’m worried my program might be cancelled. Can I register for classes at Pomona, just in case?

Yes, all students who have been approved to study abroad for fall 2020 will also be given appointment times to register for classes on campus. (Pre-enrollment will take place from Apr. 28 through Apr. 30.)  This is to ensure you have the flexibility to stay on pace with your academic progress in the event that your program is cancelled.

As soon as you receive official word that your program is approved and will commence as planned, you should log into My.Pomona within 24 hours of notification and drop the courses you enrolled in at Pomona. This will open seats for your peers and allow instructors to approve PERMs.

Will I need advisor clearance to enroll in courses at Pomona?

Yes, you will need your advisor to clear you via My.Pomona before your appointment time in order to enroll in courses. Please contact your advisor after you select alternate courses to take in the event that your study abroad program is cancelled.

I’ve received confirmation from the Study Abroad Office that my program will commence as expected. What should I do about the courses I’m enrolled in at Pomona?

As soon as you receive official word that your program is approved and will commence as planned, you should log into My.Pomona within 24 hours of notification and drop the courses you enrolled in at Pomona. This will open seats for your peers and allow instructors to approve PERMs.