As the COVID-19 situation continues to improve here in Los Angeles County, we are providing an update on plans for the months ahead, with a limited campus population in summer and the full return of students for fall semester.
Which students are eligible to work on-campus this summer?
While most summer research and work opportunities will be remote, we will have a limited population of students living and/or working on campus for jobs or hand-on research and creative opportunities that are directly sponsored by faculty or by staff supervisors.
On-campus research and creative production opportunities will be available with some members of the faculty and will utilize Pomona’s academic facilities. Opportunities for in-person academic opportunities depend on faculty availability.
Students who secure non-research, full-time jobs that must be performed on-campus also will be eligible to live in the Pomona residence halls. Examples include summer resident advisors and campus tour guides, among others. On-campus student work and research are expected to begin July 6. Faculty and staff supervisors will discuss housing options with the student and notify housing and residence life staff, who will then send a link to the housing application.
All students working or living on campus this summer will be required to participate in twice-weekly COVID-19 testing.
When will on-campus jobs start?
Students may begin coming to campus to work with faculty on research projects as early as June 7. However, the residential program for students conducting research and working in select jobs will begin on July 6 with prior move-in dates consistent with current quarantine guidelines. Not all Pomona College jobs will qualify for on-campus housing.
Is on-campus living required to work on-campus?
Students do not have to live on campus to participate in these summer options. Those who wish to work or do research on-campus while living off-campus can begin work June 7.
How can I apply to live on-campus this summer?
Faculty and staff supervisors will discuss housing options with the student and notify Housing and Residence Life staff. Then, a link to the housing application will be sent to the student by Housing and Residence Life. A reminder that on-campus summer student opportunities will require in-person interaction and an available faculty or staff member to supervise the student.
When will summer move-in occur?
All students who wish to live on-campus will be required to be tested for COVID-19 upon arrival to campus and all students will need to be vaccinated (with exemptions for documented medical reasons or sincerely held religious beliefs), and additional information will be sent out in the days ahead. Move-in will occur July 1 and 2.
Where will students live on-campus during summer?
Housing will be available in single-occupancy rooms in Oldenborg and Gibson Halls. Both halls are air conditioned and have shared bathrooms. On-campus students will move from their summer housing directly to their fall room assignment the first weekend in August.
If a student tests positive for COVID-19, they will move to Wig Hall and will have meals delivered to their room during the quarantine period.
What about dining options on-campus?
For students who chose to live on campus, a meal plan will be required. The meal plan will include 19 meals per week and will be grab-and-go to follow public health guidelines. Los Angeles County does not allow the use of communal kitchens.
How much will the summer package cost?
The combined room and board rate will be $1,500 for the six-week period.
Will students receive additional coronavirus relief funding?
Qualifying students soon will receive financial relief made possible by Congress authorizing Higher Education Emergency Relief Funds (HEERF) late last year.
Pomona College plans to disburse these funds during the week of May 14 to students who meet criteria which include having a valid Free Application for Federal Student Aid (FAFSA) for the 2020/21 academic year on file with the Financial Aid Office as well as having been enrolled at Pomona on Sept. 5, 2020 and/or Feb. 9, 2021. If students have not submitted a FAFSA for 2020/21 and wish to be considered for the funding allocation, please complete the FAFSA by April 14, 2021.
Full information can be found in our FAQ.
What COVID-19 testing and health protocols will be in place?
All students who wish to work on-campus will be required to be tested for COVID-19 upon arrival to campus. Students, whether they live on or off campus will complete a daily health check through Pomona’s portal, and will be tested twice a week for COVID-19 during their stay or work on-campus.
Students will also sign a community agreement that outlines responsibility and accountability for following public health protocols such as masking and social distancing. Vaccinated students also will be required to follow testing and all Pomona Safe health protocols.
Will the Library be open?
Starting April 15, the Library will begin to offer in-person appointments to current Claremont Colleges faculty who wish to browse the stacks. Appointments can be made through this Library site.
Library staff continues to provide an array of services to students and faculty during the pandemic. More details about those services are available on their website.
What other Pomona facilities will be available this summer to all students living within reach of campus?
The Benton Museum of Art at Pomona College will be open by reservation for Pomona students, faculty and staff starting May 1. Some outdoor recreational facilities are available for Pomona students, faculty and staff and they can make reservations to use Haldeman Pool, the Pauley Tennis Complex, Rogers Tennis Courts and Strehle Track. For more details on guidelines and how to use the reservation app, visit the Sagehen Athletics website.
What technology resources will be available to students?
Wireless internet access will be available throughout campus and printing will be available in residence halls. Residence hall lab computers, public computing labs, and ITS computing facilities will not be available.
When will staff, faculty and students be eligible for the COVID-19 vaccine?
We encourage all Pomona College faculty, staff, and students to get vaccinated once supply becomes available.
Los Angeles County Department of Public Health announced that starting April 1, individuals age 50-64 will be eligible to be vaccinated against COVID-19 and on April 15, everyone age 16 and older will be eligible.
Will the COVID-19 vaccine be available at the Claremont Colleges?
The Claremont Colleges Student Health Services (SHS) has been receiving vaccine supplies intermittently at this point and we urge everyone not to wait for that one path to vaccination if they have other options available.
Will students be able to get the vaccine at the Claremont Colleges?
The Claremont Colleges Student Health Services could provide COVID-19 vaccines in the fall for students who have not yet been vaccinated (subject to vaccine availability). Also, if booster vaccines are recommended in the future, SHS would look to provide those as well.
What is the College doing to prepare the campus for a responsible return in the future?
The College is continuing with our planning for a responsible and safe to return to in-person, on-campus instruction, in compliance and coordination with federal, state, and local orders and guidance.
To facilitate good public health practice, the College is investing in changes and upgrade to its facilities. These changes include:
- Cleaning all duct work/coils within central systems
- Upgrading all air filters to MERV 11/13 and replacing more frequently as determined by building usage and manufacturers recommendations
- Revising system controls to produce a 100 percent outside air where possible to facilitate multiple air exchanges through the day
- Increasing humidity range within buildings to 40-60%
- Installing plexi-glass or plastic sheeting barriers at all high traffic, front facing service areas
- Installing one automatic door opener in 23 high use buildings
- Installing 230 “hands free” door openers at entry doors to residence halls, classroom buildings and restrooms
- Reconfiguring select manual light switches to occupancy sensors
- Installing centrally located hand sanitizer stations within the common areas of residential, academic and support buildings
- Installing soap dispensers in all residence hall bathroom facilities.
Are there special cleaning products or procedures being employed across campus?
The College is following cleaning guidelines and protocols recommended by the Centers for Disease Control and Prevention (CDC). Additional attention is being given to high touch areas such as door handles, handrails and push bars on doors across campus.
The College is working to ensure that necessary supplies are on hand in the event that guidelines are expanded in the coming weeks. The College has also deployed a number of hand sanitizing stations throughout campus.
Information Technology Services Support
ITS has developed a number of instructional and operational continuity resources to help support online teaching and learning as well as remote work. An overview of these resources can be found below. For more information on instructional continuity, please visit the Instructional Continuity site, our Instructional Continuity Sakai page or the Instructional Continuity FAQ page.
As faculty or staff, how do I access applications and my local files while working remotely?
ITS has built a terminal server to offer faculty and staff remote access to work resources from anywhere using any device. Through the terminal server, faculty and staff will be able to connect remotely to commonly used software and their local files from almost any device. This service does not require a VPN connection. To access the service, simply follow these easy steps or see the job aid for more details.
Open a Web Browser
Open https://pomonacollege.cloud.com in your browser and sign in using your Pomona College email account and password (firstname.lastname@example.org) and password. In the “permissions requested” window, select “accept.” If you are currently enrolled in DUO you may be asked to authenticate your login.
Download Citrix Workspace
After logging in, you will be taken to a “Welcome Citrix Workspace” window. Select “detect workspace.” Next, check the box to indicate that you agree with the Citrix license agreement and select “download.” If prompted, open the file to begin the download.
Install Citrix Workspace
Open the downloaded file and install Citrix Workspace. At the “Add Account” installation step, select the checkbox “add account” and select “continue” to complete installation.
To add your account, enter “pomonacollege.cloud.com” to Citrix Workspace and select the “add” button. Enter your Pomona College email account and password (email@example.com). If you are currently enrolled in DUO, you may be prompted to authenticate your login. Please note: if you receive a message that you were unable to login, reenter your username and password to proceed.
Select “Desktops” on the left to expand the menu. Select “all desktops” which will display the environments you can access. Select your preferred desktop and login with your Pomona College email account and password (firstname.lastname@example.org). Please note: you may see a grey colored blank screen. This is a known bug – click anywhere within that space to display the login prompt.
Once you’ve logged in, you will see what appears to be a Windows computer. From this screen you can access basic software such as Microsoft Outlook, Office, Excel, and PowerPoint.
For support, the ITS Help Desk may be reached at (909) 621-8061 or email@example.com.
How do I access telecommuting or network services from home?
ITS offers a broad range of technologies, resources and services to help staff successfully work remotely in the event of an emergency:
All Pomona College staff have access to Microsoft 365, which means that your email, documents, and the entire Microsoft Suite, including Microsoft Office, are accessible from virtually anywhere. To download the application, login to office.com with your Pomona College email account select the application you’d like to download.
To help employees stay in touch with one another, ITS has implemented Slack and instituted Slack workplaces. Slack is an all-purpose collaboration app that allows staff to continue collaborating when they aren’t together through private, encrypted and secure conversations. To use Slack, please refer to the Slack installation and Job Aid.
To facilitate meetings remotely, ITS has implemented Zoom. Zoom offers users video meetings, chat and screen-sharing features. It also has the added bonus of split-screen video conferencing so you can see everyone at once, much like an in-person meeting. Learn how to setup and use Zoom at Pomona College.
If you currently use Box, all of your files are already in the cloud and will be accessible from home. If you have not started using Box and store your files locally, now is the time to move your files so they are accessible via the cloud. Learn how to setup and use Box at Pomona College.
Please note that equipment procurement has faced some challenges in recent months. We are seeing extended delays in equipment delivery from many of our regular vendors.
When in doubt, contact the ITS Service Desk, Servicesdesk@pomona.edu or 909-621-8061. ITS has invested in making our remote support tools more robust and will be available remotely.
Are in-person events allowed at Pomona at this time?
The Pomona College campus is currently closed to all, except faculty and staff who are required to work on campus. Pomona students, members of the other Claremont Colleges communities and the general public are not permitted on campus at this time. No in-person events are allowed.
What resources exist for faculty and staff online events?
Faculty and staff can request support for virtual events via the faculty and staff portal. Services from the Events Team include strategy brainstorming, assistance with date selection and calendaring, filming and live streaming services for virtual events, and more.
Will campus facilities be available for rental?
We are not currently executing new contracts for events. Please contact firstname.lastname@example.org if you wish to be notified when our facilities become available for rental. Please note that as we continue to develop guidelines for re-opening our campus to external events, some of the information is likely to change, including capacity reduction in our venues to allow for physical distancing or shifts in food service offerings to abide by public health recommendations.
How can I sign up to receive information about Pomona events?
Subscribe to our weekly Event Link newsletter to learn about upcoming virtual events at Pomona.