Employment Forms

Completing Employment Forms

Once you have been hired, you will complete your hiring paperwork with your supervisor. These documents must be completed and submitted to your supervisor before your first day of employment.  You may not work until these documents have been submitted. If you have been hired for an approved off-campus position, you will need to complete your hiring paperwork with the Office of Financial Aid instead of your supervisor unless directed otherwise.

 

Student Employment Agreement

The Student Employment Agreement [pdf] form is a required student employment document. The Student Employment Agreement form lists your "Rights and Responsibilities" and the "Policies and Procedures" of the Student Employment Program. You are responsible to understand and abide by the information contained in the student employment agreement.  Please read, sign and return the form to the Financial Aid Office. If you have any questions about the Student Employment Agreement form, please contact the Office of Financial Aid.

I-9 Form (if applicable)

The I-9 form [pdf] must be completed if this is the first time you have been hired through the Pomona College Student Employment Program. Federal regulations require the employer to collect documentation that verifies the employee’s identity and eligibility to work prior to or on the date of hire.

Students must present original identification (no copies) to their supervisors. Appropriate documents include your U.S. Passport, or your social security card or birth certificate combined with a picture ID, such as a driver's license.  For a complete listing of approved documents, please refer to page three of the I-9 form. Students must complete section 1 of the I-9 form; the supervisor will complete the remaining sections.

W-4 Form

Students need to submit a W-4 form [pdf] for federal/state tax withholding purposes. If you plan to have more than one job, only the first hiring supervisor needs to collect this form. As instructed by the Social Security Administration, the name on the W-4 form must match the name on your social security card. You must complete the form using your permanent home address, not your campus mailbox. If you have trouble filling out this form, we suggest contacting your parents if they claim you on their taxes or contacting a tax consultant. If you are a foreign student, there are special instructions for completing the International Student W-4 form [pdf] . If you have questions, please contact the Payroll Department.

Student Personnel Action Form (PAF)

Students will need to complete the first three lines of the Student Personnel Action Form [pdf] (PAF). A new PAF will need to be completed with your hiring supervisor for each job held.  Extra PAF’s are available through the Payroll Office or the Office of Financial Aid.

Direct Deposit Enrollment Form

Pomona College students may enroll in the Direct Deposit program. This program enables your paycheck to automatically be deposited to your personal bank account. If you would like to enroll, please complete the Direct Deposit Enrollment Form [pdf] and enclose a voided check or an official form or letter from your bank, listing your name, account number and bank routing number. For further information, please refer to the Payroll Department's guide to managing your Direct Deposit [pdf] .

If you are a returning student and signed up for direct deposit last year, you will automatically be set up with direct deposit this year. You will need to submit the direct deposit form [pdf] if you have changed your bank account or would like to cancel your direct deposit.

If you have any questions on these hiring forms, please contact the Payroll Department: Carol Thompson, the payroll manager, may be contacted at x71665; Lawrence Youhanna may be contacted at x73408; and Erica Lopez at x75904.

After these documents have been submitted, please review the Pomona College Substance Abuse Policy [pdf] .