Completing Employment Forms
Once you have been hired, your supervisor will have you complete a Student Hire Form. You will then take the completed Student Hire Form, signed by your supervisor, to the Human Resources Office (located in the Pendelton Building) to complete the hiring process. Human Resources requires additional paperwork which must be completed under their guidance to complete the hiring process.
All hiring documents must be completed and you must be "cleared to work" by Human Resources before your first day of work.
Student Hire Form
Please contact the Office of Human Resources for a copy of the current Student Hire Form.
I-9 Form (if applicable)
Federal regulations require our Human Resources Office to collect documentation that verifies the employee’s identity and eligibility to work in the United States prior to employment. Students must present original identification documents (no copies) to Human Resources. Appropriate documents include your U.S. Passport, or your social security card or birth certificate, in addition to an ID, such as a driver's license. Page five of the I-9 form [pdf] lists the forms of identification that are acceptable.
Students need to submit a W-4 form [pdf] for federal tax withholding purposes. As instructed by the Social Security Administration, the name on the W-4 form must match the name on your social security card. You must complete the form using your permanent home address, not your campus mailbox. If you have trouble filling out this form, we suggest contacting a parent or a legal guardian if they claim you on their taxes or contacting a tax consultant. If you are an international student, there are special instructions for completing the International Student W-4 form. If you have questions regarding your W-4, please contact the Payroll Department.
Direct Deposit Enrollment Form
Pomona College students are strongly encouraged to participate in the Direct Deposit program. This program enables your paycheck to be deposited directly into your personal bank account automatically, on your payday. If you would like to enroll, please complete the Direct Deposit Enrollment Form [pdf] and enclose a voided check or an official form or letter from your bank, listing your name, account number and bank routing number. For further information, please refer to the Payroll Department's guide to managing your Direct Deposit [pdf] .
If you are a returning student and you signed up for direct deposit last year, you will be set up with direct deposit automatically this year. You will need to submit an updated direct deposit form [pdf] if you have changed your bank account or would like to cancel your direct deposit.
Student Employment Agreement
The Student Employment Agreement [pdf] form is a required student employment document. The Student Employment Agreement form lists your "Rights and Responsibilities" and the "Policies and Procedures" of the Student Employment Program. You are responsible for reading and understanding this information and for abiding by the policies and procedures listed on the form. Please read, sign and return the form to the Financial Aid Office before your first day of employment. If you have any questions about the Student Employment Agreement form, please contact the Office of Financial Aid.
After these documents have been submitted, please review the Pomona College Substance Abuse Policy [pdf] .
**If you have any questions regarding the Student Employment program, contact the Student Employment Coordinator at (909) 607-3867 or firstname.lastname@example.org.
**If you have any questions regarding the W-4 or Direct Deposit forms, please contact the Payroll Department: Carol Thompson, the payroll manager, may be contacted at x71665; Lawrence Youhanna may be contacted at x73408; and Erica Mooyman at x75904.