Student Employment Schedules, Timesheets and Paychecks

Work Schedules

Students are limited to a maximum of twelve (12) hours of work per week for all jobs combined while school is in session. During summer, the maximum number per week is forty (40) hours.

Meal Periods and Unauthorized Overtime. Students must take at least a 30-minute uninterrupted meal period by 4 hours and 59 minutes into their shift. If the total work period per day is no more than 6 hours, the meal period may be waived by signing a meal waiver. Meal breaks must be documented with in/out times on your timesheet in Workday (the online timekeeping system). A student may never work more than eight (8) hours in one day, or more than forty (40) hours in one week, otherwise overtime will be calculated.

Workday Time Tracking & Timesheets

All students will log their hours in Workday.

First-time users will receive a job aid from Payroll via email that gives step by step instructions on how to enter hours worked and request CA Sick time. Students may also seek guidance from their supervisor. All job aids for Workday Time Tracking & Absence can be found in Workday Resources under the Time Tracking and Absence tab. Whether you hold one job or multiple jobs, you are required to use the "position" field drop-down menu to assign all hours worked to a specific job. Do not use the POM Student Worker job.

You will complete an excel timesheet only if needed until you are notified via email by the Payroll Department that you are now active in Workday. Once notified, all students must use Workday for all subsequent pay periods. Excel timesheets should only be used in an emergency in the event Workday cannot be accessed. All hours must be entered daily as hours are worked. Do not wait till the end of the pay period to enter hours.


Students are paid every other Friday, for the preceding pay period ending the previous Saturday at midnight. Please refer to the bi-weekly payroll schedule for pay period start and end dates and deadlines. If you have enrolled in direct deposit, your paycheck will be electronically deposited into your personal bank account. Direct deposit pay stubs can be viewed and printed from the Benefits and Pay application in Workday. If you have not enrolled in direct deposit, your paycheck will be delivered to Campus Mail Services, and you will receive an email when your check is ready to be picked up. If you do not receive a paycheck after submitting your timesheet, please contact the Payroll Department.

For questions regarding Payroll, Direct Deposit, and Paychecks, please contact the Payroll Department. Lawrence Youhanna, the Payroll Manager, may be contacted at (909) 607-3408; and Marty Black at (909) 607-5904.