The Academic Procedures Committee (APC) is a standing committee of the faculty charged with ruling on student petitions for exceptions to the academic rules and regulations of the faculty.
The Committee assumes in its deliberations that the College's academic rules and regulations ensure the standards that mark a Pomona College education. You should not present a petition to the Committee on the basis of a fundamental disagreement with a rule or regulation.
The Committee is empowered by the Faculty to make exceptions to policies when justified by unforeseeable or extraordinary circumstances relevant to you specifically.
The Committee meets once a week during the fall and spring semester. Its members include three faculty members (one from each division of the College) the registrar, the dean of students, and two students chosen by the Associated Students of Pomona College (ASPC).
Examples of the kinds of requests handled by the Academic Procedures Committee include, but are not limited to, the following:
- Changes to final exam times
- Course overloads
- Exceptions to registration deadlines
- Exceptions to residency requirements
- Incomplete grades
- Requests for enrollment beyond the eighth semester
- Second major declarations
- Variances in cross registration and general education requirements
Dismissal From Courses
A student who proves unable or unwilling to carry a course satisfactorily may be dropped from it by the Academic Procedures Committee upon the recommendation of the instructor.
Before You Decide to Petition
Consider carefully why a rule which applies to others should be waived for you, and argue that point in the statement of your petition.
Is your petition timely? Procrastination is not considered a rationale by the committee. If you present your petition more than a week after the deadline for which you are requesting an exemption, address why the petition is late - as well as why you missed the deadline.
What is the Deadline for Filing a Petition?
If all parts of the petition are received by noon on Thursday, the APC will review your petition on the following Wednesday.
How to Submit a Petition to the APC
- Complete an APC Petition Form [doc] or an Incomplete Petition Form [docx] .
Your petition consists mainly of your statement as to why you feel the committee would be justified in allowing you an exception to a particular rule. Educational appropriateness is important, but in many cases-particularly for late drops-the committee is also concerned about equity to other students.
Include all relevant supporting material, such as medical verification (see below). It is your responsibility to present your case fully. The Committee will not make assumptions in your favor when information necessary to support your case is missing.
- After you have completed the form on your computer, forward it via e-mail to (1) your advisor, (2) the instructor and (3) email@example.com.
- Your advisor and instructor must add their comments to the form you emailed to them, and then forward the form with their comments via e-mail to firstname.lastname@example.org. Your petition isn't complete until they have done this. You should ask them to confirm to you when they have forwarded the petition to email@example.com
- If you have been seen at Monsour Counseling Center or Student Health Services Center (or other clinicians) and wish for relevant information to be submitted in support of your petition, please use these forms to authorize the release of information to the APC:
- Other faculty that want to provide special support or additional comments to the Committee should send their comments to firstname.lastname@example.org.
What Should You Do After Filing?
Until you receive notification of the APC's decision, take no action which may adversely affect your status in a course. Keep going to class. You will be notified of the Committee's decision after the Committee meets (i.e., one week or more later).