ITS Purchasing

Pomona ITS recommends using Dell's OptiPlex 7000 line for desktop computing needs. The specific model number of OptiPlex depends on Dell's latest release cycle, although Pomona IT officially supports the full OptiPlex line of desktop computers.

Dell OptiPlex desktops can be customized in standard and high-performance models. Various form factors of the computer are available depending on your or your department's unique needs. We recommend an i7 chipset, 16GB of RAM, and 512 or 1 TB storage SSD. Pomona always purchases four years of Dell Warranty for all Dell devices.

Pomona ITS recommends using Dell's Latitude model line of laptops for mobile computing needs. The specific model of the 14" Latitude laptop depends on Dell's latest release cycle, although Pomona IT officially supports the complete Latitude series of desktop computers. The Latitude series of laptops is also compatible with Pomona's mandatory mobile device encryption requirements.

Dell Latitude laptops can be customized in standard and high-performance models. Various options, from display size to video output ports, are also available for configuration depending on your or your department's unique needs. We recommend the i7 chipset, 16GB of RAM, and 512 or 1 TB of SSD storage. Pomona always purchases four years of Dell Warranty for all Dell devices.

Pomona ITS recommends using Apple's 24" iMac for desktop computing needs. The specific model number and specifications depend on Apple’s latest release cycle. We recommend 16GB of RAM and 512 or 1 TB storage SSD. Pomona always purchases four years of AppleCare for all Apple desktop devices.

Pomona ITS recommends using the 14" Apple MacBook Pro for mobile computing needs. The specific model depends on Apple's release cycle. We recommend a minimum of 16GB of RAM and 512 or 1 TB of storage. Pomona always purchases four years of AppleCare for all Apple laptop devices.

We support and purchase Android, Apple, and Microsoft Tablets. Funding for these items usually comes from the requesting department. Pomona typically purchases a minimum of a 2-year warranty on tablets. In the case of a Surface, that is a four-year warranty. The Finance Office will not reimburse or pay for cellular service on any mobile device or tablet.

Pomona IT recommends the use of Dell UltraSharp monitors. These monitors provide excellent image quality suitable for most desktop applications. The monitors also come in several sizes depending on your or your department's needs.

Pomona ITS recommends the use of HP printers and Canon multifunction copiers. The specific model and type of printer depend on the department's desired features. Pomona IT can recommend a particular printer based on a department's desires for print quality options, color or black and white prints, sizing and space available, the number of intended users, and the estimated printer usage, budget, and other relevant usage or formatting factors.

All Canon copiers are on a five-year lease, and all maintenance and toner are included in the department’s monthly lease charges.

Pomona ITS officially supports Windows 10 and Mac OS X. For security purposes and software compatibility, we recommend that new devices come installed with the latest version of Windows or Max OS X. Specialized ITS teams have a thorough knowledge of Linux and other operating systems.

All Apple and Dell computers are purchased with a four-year warranty. If there is an issue with a computing device, please get in touch with the ITS Service Desk. After ITS staff diagnoses a problem, they may contact the manufacturer to arrange an on-site repair, typically in the ITS building.

Full-time and part-time permanent staff positions requiring computers should always consult their supervisor to determine the appropriate platform to meet the office and work needs.

• New full-time and part-time permanent staff are eligible for a desktop-style computer or a laptop with a docking station, mouse and keyboard, and one 24"Dell monitor.
• Temporary staff with a limited term of engagement will be issued a computer for their temporary employment.
• New employees taking over an established position typically inherit their predecessor's computer setup. The hiring department may fund a new machine purchased through ITS.
• Student employees/workers are not eligible for a college-issued computer. The College will not provide funding for purchasing new machines for student employees. 
• The hiring department typically funds brand-new staff positions' computing equipment. The purchased equipment then gets added into our four-year replacement cycle. Please plan your budget accordingly to meet the new employees' needs. 

Faculty are provided computers based on their role and contract with the College.

• ITS staff will contact new Tenure-Track positions to discuss their computing needs before they arrive on campus. That discussion may include configuration details, the need for an extra monitor or a printer, and negotiated research computing needs.

• Faculty with appointments and contracts over two years are provided with a new standard computer. This included visiting assistant professors. Faculty may choose between Apple and Windows devices.

• Other faculty whose appointment is less than two years may be provided with good-conditioned repurposed computers upon request.

• Coaches-Fulltime contracts longer than two years are eligible for new standard computers.

• Assistant Coaches-Part time coaches are typically not eligible for a Pomona College computer.

• Lectures, adjuncts, and visiting scholars typically don't receive a Pomona college computer unless their scope of responsibility has changed or expanded.

• Emeriti faculty can keep their currently issued computer but are not eligible for the standard refresh process after the four-year warranty expires

Student employees/workers are not eligible for a college-issued computer. The College will not provide funding for purchasing new machines for student employees. 

Pomona-purchased computers are warranted and eligible for replacement every four years. This replacement eligibility includes desktop and laptop computers issued as employees' primary computers. Secondary computers purchased with department and research funds may not be funded for replacement with ITS funds.

Pomona printers are not on a standard replacement schedule.

Pomona desktop printers and department printers are the responsibility of the department to fund.

The department must also purchase paper and toner.

All copiers on campus are on a five-year lease through Canon. If you have an issue with a copier, please put a ticket in with ITS, but it may be escalated to Canon for repair.

Monitors are not on a regular replacement cycle. Funding typically comes from the requesting department.

ITS will provide laptop users with one dock, but if a second dock is requested, it will be charged to the requesting department

All retired equipment must be returned to ITS. Pomona ITS works with the Claremont School District to dispose of our used assets. Before donating them to the school district, the items are thoroughly erased and removed from the inventory system.

We also have an e-waste company that will properly dispose of items damaged or not taken by the school district.