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Pomona Safe: Protocols for Public Health on Campus


With the campus closed and most faculty and staff working from home, Pomona College continues to discourage unnecessary visits to campus during the pandemic.

We do recognize, however, that some faculty and staff may need to be on campus for specific reasons. To protect those who need to be on campus, the College—working with healthcare provider Hamilton Healthbox (HHB)—has established an on-campus clinic overseen by a nurse, focusing on COVID-19 issues, and put in place a series of COVID-19-related health protocols designed to help keep us all safe.

Faculty and staff members who plan to come to campus, for whatever duration or purpose, are asked to comply with these important protocols in order to ensure that the Pomona campus is a safe place for everyone who needs to spend time there.

Pomona Safe Guidelines and Protocols

What are the symptoms of COVID-19?

The symptoms of COVID-19 are:

  • Fever
  • Cough
  • Shortness of breath (new or worsening over baseline)
  • New loss of taste or smell
  • Chills/shaking chills
  • Muscle or body aches
  • Runny nose or congestion
  • Nausea or vomiting
  • Diarrhea
  • Sore throat
  • Fatigue
  • Confusion
  • Headache

What are the health guidelines I need to follow when I am on campus?

The State of California has established guidelines for Institutions of Higher Education [pdf].

All members of the Pomona community are required to adhere to the following guidelines when on campus:

  • Wear a facemask in all on-campus public areas, including hallways, bathrooms, and other common areas and whenever in close proximity to other people;
  • Avoid physical contact with others (such as hand shaking).
  • Practice good personal hygiene.
    • Wash your hands often with soap and water for at least 20 seconds especially after you have been in a public place, or after blowing your nose, coughing, or sneezing.
    • If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Cover all surfaces of your hands and rub them together until they feel dry.
    • When possible, avoid contact with one’s eyes, nose and mouth;
  • Avoid close contact with people who are sick.
  • Maintain a minimum distance of 6 feet by personally distancing yourself from those who you must communicate with throughout the day.
  • Minimize congregating with others in one area; limit the use of common lounges and kitchens,
  • Limit sharing of equipment, books, electronic devices, pens, and other supplies that are difficult to clean and disinfect

What do the protocols require me to do?

These requirements are for all faculty and staff:       

  1. All faculty and staff will take part in a required online training session about COVID-19 and related public health procedures (link provided by email on Monday, Sept. 21).
  2. As part of the training module, all faculty and staff are required to sign a Community Agreement pledging to play a responsible role in preserving a safe environment on campus by following Pomona’s health-screening and contact-tracing procedures and by complying with recommended public health practices when on campus. (This is not a legal waiver.)
  3. All faculty and staff are required to fill out an Authorization for Release and Use of COVID-19 Information for HHB authorizing the health provider to share any needed test results with the College (provided by email via Docusign on Monday, Sept. 21.)
  4. All faculty and staff who know they are COVID-19 positive through a test, suspect they have COVID-19 through symptoms, are under an order to self-isolate or quarantine issued by a health care practitioner or the Los Angeles County Department of Public Health (or other local, state, or federal agency), or otherwise know they have been exposed to someone with COVID-19, should immediately report that result to both Hamilton Health Box Nurse Stephanie Garcia-Barragan and Carol Saldivar in Pomona’s Human Resources Office at covidsafe@pomona.edu. This is required so that the College may report to the State of California, as well as our workers’ compensation carrier, per changes in state laws effective Jan. 1.

These requirements are only for faculty and staff who plan to come to campus:

  1. Faculty and staff who plan to come to campus are asked to use Pomona’s online COVID-19 Health Screening Web App, to check in. Prior to each visit to campus—whether for an entire day, part of a day or just a few minutes—they will perform a self-check for symptoms, including a temperature check, and document it on the Health Screening Web App. (While Pomona is online only, faculty and staff who do not plan to come to campus do not need to complete the daily health screening, unless they know they are COVID-19 positive through a test, suspect they have COVID-19 through symptoms, are under an order to self-isolate or quarantine, or otherwise know they have been exposed to someone with COVID-19.)
  2. If they attest that they are symptom-free, have not been knowingly exposed to someone with COVID-19, and are not under an order to self-isolate or quarantine, they may come to campus, following all public health protocols while on site.
  3. If they are not feeling well, they should not come to campus and should, instead, contact their health provider and the campus nurse for consultation.

Consistent with Pomona College’s zero tolerance policy against retaliation, no faculty or staff member will be retaliated against in any manner for their responses to the Health Screening Web App.

What is the daily health check protocol for faculty and staff living on campus?

Faculty and staff who live on campus are required to complete the COVID-19 Health Screening Web App, if they plan to visit other campus venues such as an office or other academic buildings. Employees and their family members are not required to complete the daily health check protocols while in their residence.

What should I do if I know or suspect that I have COVID-19?

The new protocols also provide for a process to follow if a faculty or staff member knows or suspects they may be COVID-19 positive, including the following steps:

  1. All faculty and staff who know they are COVID-19 positive through a test, suspect they have COVID-19 through symptoms, are under an order to self-isolate or quarantine issued by a health care practitioner or the Los Angeles County Department of Public Health (or other local, state, or federal agency), or otherwise know they have been exposed to someone with COVID-19, should immediately report that result to both Hamilton Health Box Nurse Stephanie Garcia-Barragan and Carol Saldivar in Pomona’s Human Resources Office at covidsafe@pomona.edu. This is required so that the College may report to the State of California, as well as our workers’ compensation carrier, per changes in state laws effective Jan. 1.
  2. The results of the Health Screening Web App will alert the nurse if there is a need to follow up with the affected employee.
  3. Should the nurse advise that a COVID-19 test is in order, the College will provide that test, on site and free of charge. The nurse will receive the results.
  4. If the individual tests positive, the nurse will:
    • advise the individual regarding next steps (typically to consult with his/her physician for follow-up and isolate until symptom-free);
    • initiate the Contact Tracing Web App to determine close contacts with other members of the Pomona College community;
    • alert the COVID-19 compliance Officer in Human Resources that an individual will be off-campus for a period of time; and
    • monitor that individual with regular checks; and
    • alert the individual and HR when that individual is cleared to come back to campus.  

Will I be notified if there is a case of COVID-19 on campus?

If a faculty or staff member tests positive for COVID-19 or has symptoms of COVID-19, the nurse will initiate contract-tracing procedures. Using the Pomona Contact Tracing Web App, the nurse will alert those in the Pomona community who came in close contact with the COVID-positive individual and advise them on next steps. 

The nurse will also create a case file and alert Pomona’s COVID-19 compliance officer in Human Resources. While the nurse tracks the progress of the affected individual from testing to quarantine/isolation to eventual permission to return to campus, Pomona’s compliance officer will alert other offices, such as housekeeping, as necessary to activate any collateral actions such as the need for special cleaning, etc. For employee cases that are confirmed to be COVID-19, the nurse will also notify local health officials.

Throughout this process, the campus nurse and Human Resources will protect the privacy of all affected individuals. If potential clusters of cases should emerge, Pomona College will notify the campus community in a timely manner about the number of existing cases.

What is the timeline for implementing these protocols?

Monday, Sept. 21

  • Community agreement available for signature
  • Authorization for Release and Use of COVID-19 Information available for signature
  • Online COVID-19 Health and Safety Training available

By Friday, Oct. 2:

  • All faculty and staff should sign and complete the:
    • Community agreement available for signature
    • Authorization for Release and Use of COVID-19 Information available for signature
    • Online COVID-19 Health and Safety Training available

Monday Oct. 5

  • Daily health screenings required for faculty and staff coming to campus
  • HHB health clinic opens at Rembrandt Hall
  • Campus nurse Stephanie Garcia-Barragan available for consultation

What happens if I need a COVID-19 test but I did not complete the health and safety training, sign the community agreement or the HHB consent form?

In order to receive a test at the on-campus clinic, you will need to sign the community agreement and the HHB consent form. If you did not complete these in advance, these forms will be available for you to sign at the clinic prior to receiving your test.

How is the College vetting access to campus from third-party vendors or other visitors to campus?

All third-party vendors and visitors to campus will have to comply with our Pomona Safe protocols for public health when on campus. These include wearing face coverings, practicing social distancing and frequent hand washing. Prior to visiting campus, visitors who are on campus for longer than momentary deliveries must submit their COVID-19 health and safety protocols to Pomona College and return a signed copy of a Vendor COVID-19 Acknowledgement. The Pomona College Compliance Team will review the protocols to ensure they meet minimum standards as outlined in our policy.

Can others from The Claremont Colleges community visit Pomona’s campus?

Pomona’s campus is closed. To the extent that a faculty or staff member from another Claremont College institution needs to be on campus for a specific purpose, they must follow their home institution’s health and safety protocols in addition to Pomona’s on-campus protocols.

On-Campus Clinic Services

Who are the medical professionals at HHB?

Stephanie Garcia-Barragan is Pomona’s on-campus nurse. Born in Pomona and raised in the surrounding area, she graduated from Don Antonio Lugo High School in Chino. She earned her bachelor of science in nursing at Mercy College in New York, where she played on the women’s volleyball team, serving as team captain her final year. She also has worked with kids on the autism spectrum, helping children develop their behavioral and social skills.

Dr. Toby Hamilton is the CEO of Hamilton Health Box (HHB), a fellow of the American College of Emergency Physicians and board-certified in emergency medicine. (M.D., B.S., Texas Tech University);

Dr. Glenn Davis is the chief medical officer for HHB. He is board-certified in internal medicine and pediatrics. (M.D., Baylor University; B.S., Texas A&M University)

Dr. Tony Rogers ’95 is board-certified in family medicine and a fellow of the American Academy of Family Physicians. He has worked for the Santa Barbara Public Health Department since 2004, where he sees his own patients and teaches resident physicians, and is the clinical lead for medical informatics. He is a 1995 graduate of Pomona College. (M.D., Texas Tech University Health Science Center School of Medicine; B.A. Pomona College)

What services will the clinic and nurse provide?

To oversee Pomona’s COVID-19-related health protocols and to consult with faculty and staff, HHB is providing a bilingual nurse, dedicated to the Pomona campus but employed and trained by HHB, whose duties include:

  • establishing and operating an on-campus clinic, located in Rembrandt Hall, to provide COVID-19 advising, testing and contact-tracing services for the campus community;
  • advising faculty and staff who report COVID-19 symptoms or exposure to someone who tested positive;
  • administering a PCR test when appropriate and, based on test results, advising faculty or staff members on the need to stay off campus and when they will be cleared to return to work;
  • alerting the College’s COVID compliance officer in Human Resources as to the work status of affected faculty or staff members;
  • implementing contact tracing procedures in the event that a faculty or staff member tests positive for COVID-19;
  • alerting other members of the Pomona campus community as to possible exposure; and
  • helping the College community implement state and county public health standards and continue to develop appropriate health practices.

How can I contact the nurse on campus?

Faculty and staff can reach nurse Stephanie Garcia-Barragan at the on-campus clinic Monday through Friday at (909) 607-0616.

Can I get in touch with the nurse after hours?

If you are having an emergency, please call 911. You can reach the nurse to receive non-emergency consultations after hours at (909) 742-4762.

What are the hours for COVID-19 testing on campus?

Located in Rembrandt Hall, the Hamilton Health Box (HHB) clinic will be open to administer COVID-19 tests to Pomona employees Monday through Friday from 8:30 a.m. to 11:30 a.m. Faculty and staff should contact nurse Stephanie Garcia-Barragan at (909) 607-0616 to make an appointment. Tests for Pomona employees will be administered at no cost.

Will I have to come into the clinic to receive a test?

Faculty and staff can opt to receive a test inside the clinic or from their car via drive up. Call (909) 607-0616 to set up an appointment and the nurse can administer the test outside of Rembrandt Hall on Bonita Avenue.

Will family members of faculty and staff have access to COVID-19 testing?

Effective Oct. 15, household family members who have a demonstrated need may receive a COVID-19 test at a cost of $130. Demonstrated needs include family members who are symptomatic, have been exposed to someone with COVID-19, or who need a test in order to travel, attend school, etc. The family fee will be waived for staff who are furloughed.

On-Campus Testing Protocols

If I come to campus, will I need to be tested for COVID-19?

Faculty and staff who come to campus on a regular basis will need to be routinely tested for COVID-19.

  • Faculty and staff who come to campus 2 or 3 days per week will need to be tested once per week
  • Faculty and staff who come to campus 4 or more days per week will need to be tested twice per week;
  • Faculty and staff who come to campus intermittently or only 1 day per week will not be required to be tested.

Who will administer the tests?

Faculty and staff will come to the Hamilton Health Box clinic located in Rembrandt Hall on Bonita Ave to receive their test.

When will I need to test?

Depending on your work schedule, you will be given a specific time to come in once or twice per week to receive a test.

When will I receive test results?

You will receive your test results within 24-48 hours of the test.

What if I miss a test?

Routine testing is an important way for the College to contain the spread of COVID-19 while enabling us to continue with our day-to-day operations. If you miss a test, you will be asked to leave campus and consult with the HHB nurse on next steps.

If I am coming to campus and getting tested, do I need to fill out the daily health check?

Yes. Any faculty or staff member who comes to campus for any reason must fill out the daily health check.

Is the clinic available to test family members?

Effective January 18, family members can receive a test at the HHB clinic on campus for $75 per test for each family member. Until Jan.18, family members can receive a free test only if they have COVID-19 symptoms or have been in close contact to someone lab confirmed for COVID-19. After Jan 18, family members can receive a test for any reason for the $75 fee.