JULY

July 1

  • Start of fiscal year 2019-20

July 31

  • Departments to submit their list of student awards to Director of the Smith Campus Center, Ellie Ash-Bala

AUGUST

By August 15

  • Personal statement, up-to-date curriculum vitae, publications, description of proposed Steele Fellowship project if relevant and other evidence due to chairs from candidates for fall Faculty Personnel Committee reviews
  • Review candidate dossiers – including the above material as well as course evaluations, student and external referee letters, and letters of information – due from chairs to the dean of the college

August 15

  • Suggested outside reviewer names, publications, and related items for examination by outside reviewers, and requests for letters of information are due to chairs from candidates for spring Faculty Personnel Committee reviews

August 25

  • New student orientation programs begin
  • New Parent Orientation
  • Through the Gates

August 26

  • Internal deadline for NEH Summer Stipend Grant Applications

August 27-29

  • Orientation Adventure

August 28

  • New Faculty Orientation

August 29

  • Liberal Arts Advisor Workshop
  • Deadline for petitions for Study Abroad Programs for Spring 2020

August 30

  • Academic Departments and Programs Fair (Marston Quad)
  • Academic Advising with students: 2-5 p.m. (Faculty offices)
  • Department/Program Fair 1-2 p.m. (Stover Walk)

SEPTEMBER

Before September 1

  • Notification due to Faculty Position Advisory Committee of intent to submit proposal for a faculty position

September 1

  • New student enrollment

September 2

  • Labor Day; staff holiday, except those involved with new student events

September 3

  • First semester classes begin at 8:10 a.m.
  • Opening convocation, 11:00 a.m., Bridges Hall of Music

September 6

  • Faculty meeting (4:00 p.m., Rose Hills Theatre, Smith Campus Center)

September 9

  • Deadline for London Dramatic Academy and Copenhagen, Denmark (DIS) Study Abroad for Spring 2020

September 10

  • Deadline for petitions for non-Pomona study abroad programs for Spring 2020

September 15

  • Departmental recommendation letter for FPC cases due to Associate Dean Janise Roselle
  • Deadline for applications to Pomona Study Abroad Programs for Spring 2020

September 16

  • Add deadline (last day for students to add a class)
  • Registrar calls for spring 2020 course schedules and proposals for new or revised courses

September 17

  • Department Chairs Luncheon (12 noon, Smith Campus Center 208)

September 18

  • Faculty Forum (12:10 p.m., Frank Blue Room)

September 22

  • Chair and other department members participating in a reappointment, tenure, and/or promotion review each submit a confidential individual letter to Associate Dean Janise Roselle expressing their views of the case

September 27

  • Requests for non-standard course times due

OCTOBER

October 1

  • Completed proposals for faculty positions due to Faculty Position Advisory Committee

October 2

  • Faculty Meeting (12:00 noon, Rose Hills Theatre, Smith Campus Center)

October 4-5

  • Pomona College Board meets on campus

October 6

  • Target date for submissions of low grade notices via My.Pomona

October 4

  • New and revised course proposals for Curriculum Committee review due to the registrar
  • Overlay applications due to the registrar

October 11

  • Spring 2020 department/program course schedules due to the Registrar’s Office
  • Deadline for submission of applications for sabbatical leaves and subventions and leaves-without-pay for the academic year 2020-21 (with supporting letters from department chairs) to Associate Dean Tanenbaum’s Office

October 16

  • Faculty Forum (12:10 p.m., Frank Blue Room)

October 21

  • Deadline for fall submission of General Research Fund grant proposals exceeding $1,000.
  • Deadline for submission of requests for temporary faculty for academic year 2020-21 to the Dean’s Office

October 21-22

  • Fall break; classes resume Wednesday, October 23, at 8:00 a.m.

October 24

  • Drop deadline (last day students may drop a class)

October 29

  • Department Chairs Luncheon (12 noon, Smith Campus Center 208)

October 30

  • Deadline for submission of temporary faculty evaluations to the Dean of the College (Qualtrics)

NOVEMBER

November 1

  • Suggested deadline for soliciting letters of evaluation from students for candidates up for FPC review

November 4

  • Spring 2020 course schedule available on My.Pomona

November 6

  • Faculty Meeting (12:00 noon, Rose Hills Theatre, Smith Campus Center) 

November 7

  • Pass/No Credit deadline (last day for students to elect the Pass/No Credit grading option)
  • Department Chair Budget breakfast meeting (8 a.m., Frank Blue Room)

November 13

  • Faculty Forum (12:10 p.m., Frank Blue Room) 

November 15

  • Deadline for submission for applications for Downing Exchange to Associate Dean Tanenbaum

November 19-22

  • Pre-enrollment for spring 2020

November 19

  • Department Chairs Luncheon (12 noon, Smith Campus Center 208)

November 27-29

  • Thanksgiving recess (staff holiday begins at 3:00 p.m. on November 27; normal working/class hours resume on December 2)

DECEMBER

December 1-15

  • Distribution and collection of teaching evaluations in all classes taught by all faculty

December 2

  • Dean responds to requests for part-time and other temporary faculty for academic year 2020-21
  • Deadline for submission of applications for Hirsch Research Initiation Grants to Associate Dean Tanenbaum

December 2-3

  • Meetings of the Cabinet to act on presidential nominations for tenure, promotion, and contract renewal, sabbatical leaves, and leaves without pay (4:10 p.m. in Smith 208)

December 4

  • Faculty Meeting (12:00 noon in Rose Hills Theatre, Smith Campus Center)

December 9

  • Application portal opens for Summer Undergraduate Research Program grants

December 11

  • Last day of classes, fall semester

December 12-13

  • Reading days

December 12

  • Pomona College Board of Trustees meets on campus; action on presidential nominations for tenure, promotion, and contract renewal

December 19

  • Extended Faculty Meeting (11:00 a.m.-1:00 p.m., Rose Hills Theatre, Smith Campus Center)

December 16-20

  • Final exams

 December 20

  • Professional activities reports (PARs)s for all regular, full-time, continuing faculty due to the dean of the college
  • Deadline for submission to Dean’s Office of operating budget, equipment and alterations, and student   wage requests for fiscal year 2020-21

December 23

  • Staff holidays (begin at 3:00 p.m. on December 23; normal working hours resume January 2)

December 23-January 1

  • Campus closed

December 26

  • Grades due to registrar via My.Pomona by noon

JANUARY

January 15

  • Personal statement, up-to-date curriculum vitae, publications, description of proposed Steele Fellowship project if relevant and other evidence due to chairs from candidates for spring Faculty Personnel
  • Committee reviews
  • Review candidate dossiers--including the above material as well as course evaluations, student and external referee letters, and letters of information—due from chairs to the dean of the college
  • Deadline for late proposals to Faculty Position Advisory Committee in cases of contract non-renewal or other unavoidable circumstances
  • Last day to request a change in an approved leave plan

January 20

  • Martin Luther King, Jr. Day (staff and instructional holiday)

January 21

  • Second semester classes begin at 8:00 a.m.

FEBRUARY

Early February

  • Submit names and seminar descriptions of those who will teach Critical Inquiry Seminars, Fall 2020, to Director of College Writing, Kara Wittman
  • Course scheduling workshop for chairs and academic coordinators

February 1

  • Departmental recommendation letter for FPC cases due to Associate Dean Janise Roselle
  • Deadline for chairs to submit first-semester departmental assessment reports on first-year faculty to dean of the college (via Associate Dean Roselle)
  • Dinner for new tenure-track faculty, hosted by Alumni Association

February 3

  • Add deadline (last day for students to add a class)
  • Registrar calls for fall 2020 schedule of classes/spring 2021 anticipated offerings, and new & revised course proposals for Curriculum Committee review

February 5

  • Faculty Meeting (12:00 noon in Rose Hills Theatre, Smith Campus Center)

February 8

  • Chair and other department members participating in a reappointment, tenure, and/or promotion review each submit a confidential individual letter to Associate Dean Janise Roselle expressing their views of the case

February 14

  • Requests for non-standard course times due

February 17

  • Deadline for spring submission of General Research Fund grant proposals exceeding $1,000

Mid-February (tentative)

  • Submit staff evaluation forms to the dean of the college and the Office of Human Resources

February 21

  • Deadline for applications for Summer Undergraduate Research Program (SURP) grants
  • Target date for submission of low grade notices via My.Pomona
  • New and revised course proposals for 2020-21 for Curriculum Committee review due to the registrar
  • Overlay applications due

February 26

  • Department Chairs Luncheon (12 noon, Smith Campus Center 208)

February 28

  • Course schedules for fall 2020 and anticipated offerings for spring 2021 due to the registrar
  • Deadline for submission of proposals to propose or modify majors/minors to the curriculum committee

MARCH

March 4

  • Faculty Meeting (12:00 noon, Rose Hills Theatre, Smith Campus Center)

March 6-7

  • Pomona College Board of Trustees meet on campus

March 11

  • Deadline for submission of temporary faculty evaluations to dean of the college
  • Call for 2020-21 Online Catalog updates

March 12

  • Drop deadline (last day students may drop a class)

March 16-20

  • Spring break; classes resume March 23 at 8:00 a.m.

March 23

  • Deadline to submit “Financial Arrangements” preference by those going on leave during the 2020-21academic year to Associate Dean Tanenbaum’s  Office
  • Deadline to submit leave address forms by those going on leave during the 2020-21 academic year to the Director of Sponsored Research.

March 25

  • Department Chairs Luncheon (12 noon, Smith Campus Center 208)

March 26

  • First round of 2020-21 Online Catalog updates due to the registrar

March 27

  • César Chavez Day observed (staff and instructional holiday)

APRIL

April 1

  • Faculty Position Advisory Committee submits recommendations for faculty positions to the dean and the president

April 4

  • Deadline for submission of requests for Wig Curriculum Development Grants to Associate Dean for Academic Affairs Janise Roselle

April 6

  • Fall 2020 course schedule available on My.Pomona

April 8

  • Faculty Meeting (12:00 noon, Rose Hills Theatre, Smith Campus Center)

April 9

  • P/NC deadline (last day for students to elect the Pass/No Credit grading option)

Mid-April

  • Deadline for submission of teaching evaluation form proposals to the Dean’s Office
  • Notification to Office of Dean of the College of departmental commencement parties and activities
  • Select liaisons; ascertain that faculty members who will be on leave during the 2020-21academic year have transferred their advisees to another advisor
  • Hahn “Teaching with Technology” grant proposals due to Information Technology Services

April 20

  • Call for final edits to the 2020-21 Online Catalog; due May 1

April 21-23

  • Pre-enrollment for fall 2020

April 22

  • Department Chairs Luncheon (12 noon, Smith Campus Center 208)

April 27-May 11

  • Distribution and collection of teaching evaluations in all classes taught by all faculty

April 30

  • Nominations for prizes at Class Day and commencement due to Associate Dean for Student Affairs

April 30-May 3

  • Alumni Weekend

MAY

May 1

Early to mid- May

  • Begin to solicit letters from external reviewers, with no later than August 1st deadline

May 4-6

  • Meetings of the Cabinet to act on presidential nominations for promotion to professor, tenure, contract renewal, and other spring reviews (4:10 pm, all in Smith Campus Center 208)

May 6

  • Last day of classes, spring semester
  • Suggested deadline for soliciting letters of evaluation from students for candidates up for FPC review
  • Faculty Meeting (12:00 noon, Rose Hills Theatre, Smith Campus Center)

May 7-8

  • Reading Days

May 8

  • Senior grades due via My.Pomona by noon
  • Second round of 2020-21 Online Catalog updates due to the registrar

May 11-15

  • Final examinations for non-seniors

May 14

  • Extended Faculty Meeting (11:00 a.m. – 1:00 p.m., Rose Hills Theatre, Smith Campus Center)

May 15-16

  • Pomona College Board of Trustees meeting (on campus); action on presidential nominations for promotion to professor, tenure, and contract renewal

May 16

  • Class Day

May 17

  • Commencement assembly, 9:30 a.m. (Ceremony begins at 10:00 a.m.)

May 22-24

  • Critical Inquiry Seminar workshop

May 25

  • Non-senior grades due via My.Pomona by noon
  • Memorial Day; staff holiday

May 29

  • Deadline for submission for applications for the Sontag Fellowship to Associate Dean Tanenbaum

JUNE

June 1

  • Publications and related items for examination by the outside reviewers are due from candidates to chairs for fall Faculty Personnel Committee reviews
  • Deadline to submit departmental assessment chair’s reports on first-year faculty to Associate Dean Janise Roselle

June 13

  • Deadline to submit requests for 2019-20 fiscal year reimbursement and/or expense transfers to the Office of the Dean of the College

Mid-June

  • Submit annual report to dean of the college by uploading to SAKAI

June 30

  • Fiscal year ends; 2019-20 departmental accounts close

JULY

  • REMINDER: Departments to submit their list of student awards to Director of Smith Campus Center, Ellie Ash-Bala at the end of July