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2020-21 Calendar for Department Chairs and Program Coordinators

Refer also to the Registrar’s Calendar online.

August

By August 15

  • Personal statement, up-to-date curriculum vitae, publications, description of proposed Steele Fellowship project if relevant and other evidence due to chairs from candidates for fall Faculty Personnel Committee reviews
  • Review candidate dossiers for fall reviews– including the above material as well as course evaluations, student and external referee letters, and letters of information – due from chairs to the Dean of the College
  • Suggested outside reviewer names and letter-of-information names are due to chairs from candidates for spring Faculty Personnel Committee reviews

August 17

  • Deadline for petitions for non-Pomona study abroad programs for Spring 2021 August 19-20
  • New Faculty Orientation Wed 10 am – 1 pm & Thurs 9 am - noon

August 24

  • First semester classes begin at 8:10 a.m.
  • Opening convocation, 11:00 a.m., Bridges Hall of Music
  • Internal deadline for NEH Summer Stipend Grant Applications

September

Before September 1

  • Notification due to Faculty Position Advisory Committee of intent to submit proposal for a faculty position September 4
  • Add deadline (last day for students to add a class)
  • Faculty meeting 4:00 pm

September 7

  • Labor Day; staff holiday, except those involved with new student events

September 8

  • Registrar calls for spring 2021 course schedules and proposals for new or revised courses

September 9

  • Deadline for Trinity College Dublin and IFSA Study Abroad for Spring 2021
  • Faculty Forum

September 11

  • Chairs, program coordinators, and directors meeting 12:15 – 12:45

September 15

  • Departmental recommendation letter for fall FPC cases due to Dean of the College Office
  • Fall candidates’ publications and related items for examination by outside reviewers due to review chairs

September 18

  • Requests for non-standard course times due

September 22

  • Chair and other department members participating in a reappointment, tenure, and/or promotion review each submit a confidential individual letter to the dean of the college expressing their views of the case

September 23

  • Faculty Forum 12:00

September 25

  • New and revised course proposals for Curriculum Committee review due to the registrar
  • Overlay applications due to the registrar

September 30

  • Chairs, program coordinators, and directors meeting 12:15 – 12:45

October

October 1

  • Completed proposals for faculty positions due to Faculty Position Advisory Committee

October 2

  • Spring 2021 department/program course schedules due to the Registrar’s Office

October 2-3

  • Pomona College Board meets on campus

October 6

  • Target date for submissions of low grade notices via My.Pomona

October 7

  • Faculty Meeting 12:00

October 9

  • Deadline for submission of applications for sabbatical leaves and subventions and leaves- without-pay for the academic year 2021-22 (with supporting letters from department chairs) to Associate Dean Tanenbaum’s Office

October 14

  • Faculty Forum 12:00

October 15

  • Deadline for Pomona College Caracol Archaeological Project in Belize
  • Drop deadline (last day students may drop a class)

October 16

  • Deadline for submission for applications for Downing Exchange to Associate Dean Tanenbaum

October 19

  • Deadline for fall submission of General Research Fund grant proposals exceeding $1,000.

October 21

  • Deadline for submission of requests for temporary faculty for academic year 2021-22 to the dean’s office

October 26

  • Spring 2021 course schedule available on My.Pomona

October 28

  • Chairs, program coordinators, and directors meeting 12:15 – 12:45

October 30

  • Deadline for submission of temporary faculty evaluations to the Dean of the College

November

November 1

  • Suggested deadline for soliciting letters of evaluation from students for candidates up for spring FPC review

November 4

  • Faculty Meeting 12:00

November 5

  • Pass/No Credit deadline (last day for students to elect the Pass/No Credit grading option)

November 11

  • Department Chair Budget meeting via Zoom
  • Faculty Forum 12:00

November 10-13

  • Pre-enrollment for spring 2021

November 13

  • Chairs, program coordinators, and directors meeting 12:15 – 12:45

November 12-24

  • Distribution and collection of teaching evaluations in all classes taught by all faculty

November 24

  • All coursework to be completed and turned in

November 25

  • Last day of classes

November 26-27

  • Thanksgiving recess (staff holiday begins at 3:00 p.m. on November 25; normal working/final exams to begin on November 30)

November 30 – December 4

  • Final exams week (remote)

November 30

  • Meeting of the Cabinet to act on presidential nominations for tenure, promotion, and contract renewal, sabbatical leaves, and leaves without pay (4:10 – 6:00 pm)

December

December 1, December 2

  • Meetings of the Cabinet to act on presidential nominations for tenure, promotion, and contract renewal, sabbatical leaves, and leaves without pay (4:10 – 6:00 pm)

December 2

  • Dean responds to requests for part-time and other temporary faculty for academic year 2021-22
  • Faculty Meeting 12:00
  • Deadline for submission of applications for Hirsch Research Initiation Grants to Associate Dean Tanenbaum

December 7

  • Application portal opens for Summer Undergraduate Research Program grants

December 10

  • Grades due to registrar via My.Pomona by noon

December 10

  • Pomona College Board of Trustees meets on campus; action on presidential nominations for tenure, promotion, and contract renewal

December 17

  • Extended Faculty Meeting 11:00 am – 1:00 pm

December 18

  • Professional activities reports (PARs)s for all regular, full-time, continuing faculty due to the dean of the college
  • Deadline for submission to Dean’s Office of operating budget, equipment and alterations, and student wage requests for fiscal year 2021-22

December 23 – January 4

  • Campus closed. Staff holidays (begin at 3:00 p.m. on December 23; normal working hours resume January 4)

January

January 15

  • Personal statement, up-to-date curriculum vitae, publications, description of proposed Steele Fellowship project if relevant and other evidence due to chairs from candidates for spring Faculty Personnel Committee reviews
  • Review candidate dossiers—including the above material as well as course evaluations, student and external referee letters, and letters of information—due from chairs to the Dean of the College
  • Deadline for late proposals to Faculty Position Advisory Committee in cases of contract non-renewal or other unavoidable circumstances
  • Last day to request a change in an approved leave plan

January 18

  • Martin Luther King, Jr. Day (staff and instructional holiday)

January 25

  • Second semester classes begin

February

Early February

  • Submit names and seminar descriptions of those who will teach Critical Inquiry Seminars, Fall 2021, to Director of College Writing, Kara Wittman
  • Course scheduling workshop for chairs and academic coordinators

February 1

  • Departmental recommendation letter for FPC cases due to dean of the college office
  • Deadline to submit first semester departmental assessment chair’s reports on first-year faculty to dean of the college
  • Dinner for new tenure-track faculty, hosted by Alumni Association
  • Registrar calls for fall 2021 schedule of classes/spring 2022 anticipated offerings, and new & revised course proposals for Curriculum Committee review

February 3

  • Faculty Meeting 12:00

February 5

  • Add deadline (last day for students to add a class)

February 8

  • Chair and other department members participating in a reappointment, tenure, and/or promotion review each submit a confidential individual letter to the dean of the college (via email to the associate dean for academic affairs) expressing their views of the case

February 12

  • Requests for non-standard course times due

February 15

  • Deadline for spring submission of General Research Fund grant proposals exceeding $1,000

Mid February (tentative)

  • Submit staff evaluation forms to the Dean of the College and the Office of Human Resources

February 17

  • Deadline for applications for Summer Undergraduate Research Program (SURP) grants

February 19

  • New and revised course proposals for 2021-22 for Curriculum Committee review due to the registrar
  • Overlay applications due

February 24

  • Target date for submission of low grade notices via My.Pomona

February 25

  • Department chairs/program coordinators meeting 11:00 – 12:00

February 26

  • Course schedules for fall 2021 and anticipated offerings for spring 2022 due to the registrar
  • Deadline for submission of proposals to propose or modify majors/minors to the curriculum committee

March

March 3

  • Faculty Meeting 12:00

March 4-5

  • Pomona College Board of Trustees meet on campus

March 5

  • Deadline to submit “Financial Arrangements Leave Memorandum” preference by those going on leave during the 2021-22 academic year to Associate Dean Tanenbaum’s Office

March 8-12

  • Spring recess; classes resume March 15

March 15

  • Call for 2021-22 Online Catalog updates

March 11

  • Deadline for submission of temporary faculty evaluations to Dean of the College

March 18

  • Drop deadline (last day students may drop a class)

March 23

  • Deadline to submit leave address forms by those going on leave during the 2021-22 academic year to the Director of Sponsored Research.

March 25

  • Department chairs/program coordinators meeting 11:00 – 12:00
  • First round of 2021-22 Online Catalog updates due to the registrar

March 26

  • César Chavez Day observed (staff and instructional holiday)

April

April 1

  • Faculty Position Advisory Committee submits recommendations for faculty positions to the dean and the president

April 4

  • Deadline for submission of requests for Wig Curriculum Development Grants

April 5

  • Fall 2021 course schedule available on My.Pomona

April 7

  • Faculty Meeting 12:00

April 8

  • P/NC deadline (last day for students to elect the Pass/No Credit grading option)

Mid-April

  • Deadline for submission of teaching evaluation form proposals to the Dean’s Office
  • Notification to Office of Dean of the College of departmental commencement parties and activities
  • Select liaisons; ascertain that faculty members who will be on leave during the 2021-22 academic year have transferred their advisees to another advisor

April 19

  • Call for final edits to the 2021-22 Online Catalog; due April 30

April 20-22

  • Pre-enrollment for fall 2021

April 22

  • Department chairs/program coordinators meeting 11:00 – 12:00

April 27-May 11

  • Distribution and collection of teaching evaluations in all classes taught by all faculty

April 30

  • Nominations for prizes at Class Day and commencement due to Associate Dean for Student Affairs

April 30-May 3

  • Alumni Weekend

May

May 1

  • Suggested outside reviewer names and letter-of-information names are due from candidates to chairs for fall Faculty Personnel Committee reviews

Early to mid- May

  • Begin to solicit letters from external reviewers for fall FPC reviews, with no later than August 1 deadline

May 3-5

  • Meetings of the Cabinet to act on presidential nominations for promotion to professor, tenure, contract renewal, and other spring reviews (4:10 pm, all in Smith Campus Center 208)

May 5

  • Faculty Meeting 12:00

May 6

  • Suggested deadline for soliciting letters of evaluation from students for candidates up for fall FPC review

May 7

  • Second round of 2021-22 Online Catalog updates due to the registrar
  • Last day of classes, spring semester

May 10-14

  • Final examinations for non-seniors

May 13

  • Extended Faculty Meeting (11:00 a.m. – 1:00 p.m.)

May 14-15

  • Pomona College Board of Trustees meeting (on campus); action on presidential nominations for promotion to professor, tenure, and contract renewal

May 15

  • Class Day

May 16

  • Commencement assembly, 9:30 a.m. (Ceremony begins at 10:00 a.m.)

May 22-24

  • Critical Inquiry Seminar workshop

May 20

  • All grades due via My.Pomona by noon

May 25

  • Grades visible to students on the portal

May 31

  • Memorial Day; staff holiday

June

June 1

  • Publications and related items for examination by the outside reviewers are due from candidates to chairs for fall Faculty Personnel Committee reviews
  • Deadline to submit departmental assessment chair’s reports on first-year faculty to dean of the college

June 2

  • Deadline for submission for applications for the Sontag Fellowship to Associate Dean Tanenbaum

June 18

  • Deadline to submit requests for 2021-22 fiscal year reimbursement and/or expense transfers to the office of the dean of the college

Mid-June

  • Submit annual report to dean of the college

June 23

  • 2021-22 Pomona College Catalog publication date

June 30

  • Fiscal year ends; 2020-21 departmental accounts close

July

July 1

  • New appointments begin
  • Beginning of new fiscal year

End of July

  • Departments to submit their list of student awards to Director of Smith Campus Center, Ellie Ash-Bala

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