Please refer to the Registrar’s Calendar online for all dates related to the registrar’s office.
Calendar for Department Chairs and Program Coordinators
August
August 14
- Deadline for petitions for non-Pomona study abroad programs for Spring 2023
August 15
- Personal statement, up-to-date curriculum vitae, publications, description of proposed Steele Fellowship project (if relevant) and other evidence due to chairs from candidates for Fall Faculty Personnel Committee reviews via upload to Watermark
- Course evaluations, student and external referee letters, and letters of information due from chairs of Fall FPC reviews to the Dean’s Office via upload to Watermark
- Suggested outside reviewer names and letter-of-information names are due to chairs from candidates for Spring Faculty Personnel Committee reviews
Mid-August to mid-September
- Recommendation: Chairs/coordinators should have a brief, informal check-in with administrative support staff who are their direct reports in preparation for the annual performance evaluation, to be completed in April (this can also take place in July, if the schedule is better)
August 19
- Internal deadline for NEH Summer Stipend Grant Applications due to Associate Dean Englebert
August 20
- New students arrive; residence halls open to new students
August 23
- New Faculty Orientation 8:15 a.m.
August 29
- Fall semester begins
August 30
- 11 a.m. Bridges Hall of Music Opening convocation
September
Before September 1
- Notification due to Faculty Position Advisory Committee of intent to submit proposal for a faculty position
- Program coordinators must inform the FPAC between spring break and September 1 if they intend to submit a proposal to convert the program into a department
September 5
- Labor Day; staff holiday, except those involved with new student events
September 6
- Deadline for applications for Trinity College Dublin, IFSA Study Abroad, and DIS Study Abroad, Copenhagen for Spring 2023
- Deadline for coursework for approved spring 2022 incompletes to be submitted to instructors unless another deadline was approved
- Deadline for independent study proposals for fall 2022
September 8
- 2:00 – 2:45 pm Smith Campus Center 217
Supporting New Faculty Members and Creating a Welcoming Department/Program Community
Join Ami Radunskaya, Jo Hardin, and Jennifer Friedlander to talk about intentionally creating an inclusive, welcoming, and supportive environment for new faculty members and other community members.
September 12
- Add deadline (last day for students to add a class)
- 1:00 – 1:45 Smith Board Room Alexander Hall
Chairing FPC reviews
Join April Mayes and Dave Kauchak to talk about best practices for FPC review chairs. Jan Roselle will be on hand to provide support on procedural questions that may arise.
September 14
- 12:00 SCC 201 Lunch Meeting for Department Chairs, Program Coordinators, & Directors (location tentative)
September 15
- Departmental recommendation letter for Fall FPC cases due to Dean of the College Office via Watermark (hard copy to follow soon thereafter)
- Candidates’ publications and related items for examination by outside reviewers due to review chairs for Spring FPC reviews
September 16
- 4:00 Edmunds Ballroom Faculty Meeting (location tentative)
September 18
- Requests for non-standard course times due
September 19
- Applications due for remaining Study Abroad Approved Programs and all Programs by Petition
- Deadline for Pomona College Caracol Archaeological Project in Belize
September 21
- 12:00 – 1:00 Frank Blue Room Talk
September 22
- Chair and other department members participating in a reappointment, tenure, and/or promotion review each submit a confidential individual letter to the Dean of the College expressing their views of the case
September 28
- Faculty Forum 12:00 – 1:00 location TBA
September 28
- 3:00 – 3:45 pm, SCC 201
Legal Considerations and Hiring for Diversity
As we enter the season of hiring both tenure-track and visiting faculty, join Glen Kraemer (College counsel) and Zayn Kassam, Diversity Officer and Associate Dean for Diversity, Equity and Inclusion to ask questions and learn more about the laws and practices around hiring for diversity.
October
October 1
- Completed proposals for faculty positions due to Faculty Position Advisory Committee (FPAC)
- Completed proposals for conversion of a program to a department due to Faculty Position Advisory Committee (FPAC)
- Deadline for submission of requests for temporary faculty for academic year 2023-24 to the Dean’s Office
October 4
- 3:00 – 3:45 pm, SCC 208
Developing a Mutually Beneficial Relationship with Your Academic Coordinator
Join Kevin Dettmar and Miriam Merrill to discuss fostering a mutually supportive relationship with administrative assistants as a manager committed to staff inclusion and growth and as partners who share key information about important department matters. Brenda Rushforth will join to offer practical guidance related to the supervisory role.
October 5
- 10:00 – 10:45 am, SCC 217
Visualizing a Budget Plan and Managing Resources
Join Kevin Dettmar and Finance Office staff, Vickie Roberts and Cole Varvel, to discuss how to bring your department/program colleagues together in conversation about how to envision a budget that matches your department's values and the role of the chair/coordinator in budget management. Vickie Roberts will join to answer questions about tracking budgets on Workday, and Cole Varvel will join to answer questions about processes related to setting the annual budget.
October 6
- 1-1:45 pm, Smith Campus Center 217
Intentional Department/Program Leadership
Join Virginie Duzer, Hans Rindisbacher, and Miriam Merrill to talk about intentional, thoughtful leadership that supports all members of the department/program community.
October 10:
- Deadline for submission of applications for sabbatical leaves and subventions and leaves-without-pay for the academic year 2023-24 (with supporting letters from department chairs) via Qualtrics issued from Associate Dean Englebert
October 11
- 1:30 – 2:15 pm, Alexander Hall Holmes Room
Things I Wish I’d Known When I First Became Chair
Join Joanne Nucho and Ben Keim, who recently completed their first term as chair, in an informal discussion about the questions to ask and the support to seek when one enters a leadership role.
- 4:00 – 4:45 pm, SCC 217
Supporting Students Inside and Outside of the Classroom
This session will provide an overview of the Dean of Students office, introducing the class deans and the ways that they can partner with faculty to support students in their academic and extracurricular pursuits. Resources and ways to support students of concern will also be outlined and scenarios will be presented so that participants can bridge theory to practice.
October 12
- 12:00 – 1:00 Edmunds Ballroom Faculty Meeting (location tentative)
Mid-October to mid-November
- Recommendation: Chairs/coordinators should have a brief, informal check-in with administrative support staff who are their direct reports in preparation for the annual performance evaluation, to be completed in April (this can also take place in December, if the schedule is better)
October 14
- Deadline for submission for applications for Downing Exchange to Associate Dean Englebert
October 17-18
- Fall break
October 19
- 12:00 – 1:00 Faculty Forum
October 20
- Deadline for fall submission of General Research Fund grant proposals exceeding $1,000 via SM Apply.
- Drop deadline
October 26
- 12:00 SCC 208 Lunch Meeting for Department Chairs, Program Coordinators, & Directors (location tentative)
October 28
- Deadline for submission of temporary faculty evaluations to the Dean of the College
October 28 – 30
- Family Weekend
October 31
- 1:00 – 1:45 pm SCC 217
Getting the Most Out of Meetings
Join Sharon Goto, Karl Johnson, and Len Seligman to talk about best practices for using meetings to build a sense of shared purpose, encourage thoughtful and intentional exchange of ideas, develop action items, and support a sense of respect for one another's time.
November
November 1
- Suggested deadline for soliciting letters of evaluation from students for candidates up for Spring FPC review
- 1:30 – 2:30 Benton Pavilion
Conflict Resolution for Department/Program Leaders
Join Bob Gaines and Miriam Merrill to explore the role of chair/coordinator in resolving interpersonal conflicts within the department/program and fostering intentional and thoughtful collegial relationships
November 2
- 12:00 – 1:00 Edmunds Ballroom Faculty Meeting (location tentative)
November 2
- 1:00 – 1:45 pm, SCC 217
Using Gift Funds to Support Department/Program Initiatives
Learn how department chairs and program coordinators can partner with Advancement’s Stewardship team to translate, navigate, and use gift funds.
November 7
- 1:00 – 1:45 pm, SCC 217
What’s Up With Study Abroad?
Join Dave Kauchak, Virginie Duzer, and Nicole Desjardins Gowdy, senior director of international and domestic programs, to learn more about the transition from study abroad to international and domestic programs at the College, including the current state of the field; guidance for faculty, advisors, and department chairs during the student application process; program development and approval process; a preview of the new faculty-led programs initiative; and highlights from student participation in our programs over the past few years.
November 8
- 3:00 – 3:45 pm, Benton Museum Pavilion
Navigating a Title IX Report
Join Erica Moorer to get your questions answered about the duties required of Responsible Employees, how the Title IX Coordinator works with faculty to support students in and out of the classroom, and anything else that sparks your curiosity or interest about the Title IX process for faculty or students.
November 9
- 12:00 – 1:00 Faculty Forum (Location TBA)
November 10
- 8:00 – 10:00 am
Frank Blue Room Budget Breakfast with Finance Office Staff
Learn more about the college-wide budget at this annual breakfast event. Bring your budget questions.
November 15-18
- Pre-enrollment for Spring 2023
November 16
- 12:00 – 1:00 Frank Blue Room Talk
November 18
- Withdraw deadline
November 23 – December 7
- Administration of teaching evaluations in all classes taught by all faculty
November 23 – 27
- Thanksgiving recess (staff holiday begins at 3:00 p.m. on November 23)
November 28
- Deadline for submission of applications for Hirsch Research Initiation Grants to Associate Dean Englebert via SM Apply.
November 28 – 30
- SCC 208-Meeting of the Cabinet to act on presidential nominations for tenure, promotion, and contract renewal, sabbatical leaves, and leaves without pay (4:10 – 6:00 pm)
November 30
- 12:00 SCC 208 Lunch Meeting for Department Chairs, Program Coordinators, & Directors (location tentative)
December
December 1
- Dean responds to requests for part-time and other temporary faculty for academic year 2022-23
December 3
- Application portal opens for Summer Undergraduate Research Program grants via SM Apply
December 7
- 12 – 1 p.m. Rose Hills Theatre Faculty Meeting (location tentative)
- Last day of classes
December 8 – 9
- Reading Days
December 9
- Last day to petition for an incomplete
December 15
- 11 a.m. – 1 p.m. Extended Faculty Meeting Rose Hills Theatre (location tentative)
Mid-December
- Pomona College Board of Trustees meets on campus; action on presidential nominations for tenure, promotion, and contract renewal
Mid-December to mid-January
- Chairs/coordinators should have an informal check-in with administrative support staff who are their direct reports in preparation for the annual performance evaluation in April
December 12 – 16
- Final examinations
December 16
- Deadline for submission to Dean’s Office of operating budget, equipment and alterations, and student wage requests for fiscal year 2023-24
December 18
- Professional Activities Reports (PARs)s for all regular, full-time, continuing faculty due to the dean of the college
December 22
- 12 p.m. Grades due
December 22 – January 2
- Campus closed. Staff holiday begins at 3 p.m. on December 22; normal working hours resume January 2
January
January 13
- Last day to request a change in an approved leave plan
January 15
- Personal statement, up-to-date curriculum vitae, publications, description of proposed Steele Fellowship project (if relevant) and other evidence due to chairs from candidates for Spring Faculty Personnel Committee reviews via upload to Watermark
- Course evaluations, student and external referee letters, and letters of information due from chairs of Spring FPC reviews to the Dean’s Office via upload to Watermark
Mid-January to mid-February
- Recommendation: Chairs/coordinators should have a brief, informal check-in with administrative support staff who are their direct reports in preparation for the annual performance evaluation, to be completed in April
January 16
- Martin Luther King, Jr. Day (staff and instructional holiday)
January 17
- Spring semester begins
January 23
- Deadline for coursework for approved Fall 2022 incompletes to be submitted to instructors unless another deadline was approved
- Deadline for independent study proposals for Spring 2023
January 30
- Add deadline
February
February 1
- 12 – 1 p.m. Rose Hills Theatre Faculty Meeting (location tentative)
- Departmental recommendation letter for FPC cases due to Dean of the College office
- Deadline to submit first semester departmental assessment chair’s reports on first-year faculty to dean of the college
- Updates to ranked proposals without highest priority status must be submitted to the Faculty Position Advisory Committee
Early February
- Submit names and seminar descriptions of those who will teach Critical Inquiry Seminars, Fall 2023, to Director of College Writing, Kara Wittman
February 8
- 12 – 1 p.m. Faculty Forum (location TBA)
- Chair and other department members participating in a reappointment, tenure, and/or promotion review each submit a confidential individual letter to the dean of the college (via email to the associate dean for academic affairs) expressing their views of the case
February 10
- Deadline for applications for Summer Undergraduate Research Program (SURP) grants via SM Apply
February 15
- Deadline for spring submission of General Research Fund grant proposals exceeding $1,000 via SM Apply
February 15
- 12 – 1 p.m. Frank Blue Room talk
February 16
- Deadline for those going on leave during the 2022-23 academic year to submit “Financial Arrangements Leave Memorandum” preference to Associate Dean Englebert
February 22
- 12 p.m. SCC 208 Lunch Meeting for Department Chairs, Program Coordinators, & Directors
February 26
- Deadline for submission of proposals to propose or modify majors/minors to the curriculum committee
February 28
- 12 p.m. SCC 208 Chairs Conversation and Lunch (Optional)
March
March 1
- 12 – 1 p.m. Rose Hills Theatre Faculty Meeting (location tentative)
March 8
- 12 – 1 p.m. Faculty Forum (location TBA)
March 9
- Drop deadline
March 11
- Deadline for submission of temporary faculty evaluations to Dean of the College
March 13-17
- Spring recess; classes resume March 20
- Program coordinators must inform the FPAC between spring break and September 1 if they intend to submit a proposal to convert the program into a department
March 22
- 12 p.m. SCC 208 Lunch Meeting for Department Chairs, Program Coordinators, & Directors
March 28
- 12 p.m. SCC 208 Chairs Conversation and Lunch (Optional)
March 29
- 12 – 1 p.m. Frank Blue Room Talk
March 31
- César Chavez Day observed (staff and instructional holiday)
April
April 1
- Faculty Position Advisory Committee submits recommendations for faculty positions to the dean and the president
April 5
- 12 – 1 p.m. Rose Hills Theatre Faculty Meeting (location tentative)
- Deadline for application for Wig Curriculum Development Grants
April 12
- 12 – 1 p.m. Faculty Forum (location TBA)
April 14
- Withdraw and C/NC deadline
Mid-April
- Deadline for submission of teaching evaluation form proposals to the Dean’s Office
April 19
- 12 – 1 p.m. Frank Blue Room Talk
April 19 – May 3
- Administration of teaching evaluations in all classes taught by all faculty
April 21
- Last day to request a change in an approved leave plan
April 26
- 12 p.m. SCC 208 Lunch Meeting for Department Chairs, Program Coordinators, & Directors
April 27 – 30
- Alumni Weekend
April 30
- Departments to submit their Nominations of student awards to Grants Administrator Andy Schuster
May
May 1
- Suggested outside reviewer names and letter-of-information names are due from candidates to chairs for Fall Faculty Personnel Committee reviews
- Hourly staff have the option to set performance goals for the year. Chairs and coordinators should check with administrative support staff who are their direct reports to discuss goals for the upcoming year.
- Conduct performance evaluation via WorkDay for hourly staff/direct reports by May 1.
Early to mid-May
- Suggestion: begin to solicit letters from external reviewers for fall FPC reviews, with no later than August 1 deadline
May 1 – 3
- Meetings of the Cabinet to act on presidential nominations for promotion to professor, tenure, contract renewal, and other spring reviews (4:10 pm, all in Smith Campus Center 208)
May 3
- 12 – 1 p.m. Rose Hills Theatre Faculty Meeting (location tentative)
May 4 – 5
- Reading Days
May 5
- 12 p.m. Senior grades due
May 6
- Suggested deadline for soliciting letters of evaluation from students for candidates up for fall FPC review
May 8 – 12
- Final exams
May 11
- 11 a.m. – 1 p.m. Rose Hills Theatre Extended Faculty Meeting (location tentative)
May 12
- Spring semester ends
Mid-May
- Pomona College Board of Trustees meeting (on campus); action on presidential nominations for promotion to professor, tenure, and contract renewal
May 14
- Class Day
- Commencement assembly, 9:30 a.m. (Ceremony begins at 10 a.m.)
May 15
- Residence halls close
May 18
- 12 p.m. Grades due for students not graduating this semester
May 29
- Memorial Day; staff holiday
May 31
- Deadline for submission for applications for the Sontag Fellowship to Associate Dean Englebert
June
June 1
- Publications and related items for examination by the outside reviewers are due from candidates to chairs for fall Faculty Personnel Committee reviews
- Deadline to submit departmental assessment chair’s reports on first-year faculty to dean of the college
June 18
- Deadline to submit requests for 2022-23 fiscal year reimbursement and/or expense transfers to the office of the Dean of the College
Mid-June
- Submit annual report to dean of the college by July 1
June 30
- Fiscal year ends; 2022-23 departmental accounts close
July
July 1
- New appointments begin
- Beginning of new fiscal year