Please refer to the Registrar’s Calendar online for all dates related to the Registrar’s office.
Calendar for Department Chairs and Program Coordinators
August
- August 15: Spring reappointment, tenure, and/or promotion dossiers due. Additional review material due from chairs.
- August 20: NFO Check-In, Breakfast, 8:30-9:45 a.m., SCC 201
- NFO Panel 1 10-10:45 a.m., SCC 208
- NFO Panel 2 10:45-11:30 a.m., SCC 208
- NFO Meet the Dept. Chairs and Program Coordinators, 12:30-1:15 p.m., SCC 208
- NFO Lunch/Reception 1:30-3:30 p.m., Richardson Garden
- August 21: New Advisor Workshop 8 a.m. – 1:00pm, Edmunds Ballroom
- August 22: Department Fair 9-10:15 a.m., Stover Walk
- Advising Lunch 12-1 p.m., Stover Walk, then to offices
September
- Before September 1: Notification is due to the Faculty Position Advisory Committee (FPAC) of intent to submit a proposal for a faculty position. Program coordinators must inform FPAC if they intend to propose converting a program to a department.
- September 7: Labor Day observed (staff and instructional holiday).
- September 7: Applications due for remaining Study Abroad Approved Programs and all Programs by Petition.
- September 8: Deadline for coursework for approved Spring 2026 incompletes. Deadline for Fall 2026 independent study proposals.
- September 8: Chairs’ Meeting, 12 – 1 p.m.
- September 10: Faculty Meeting, 12 – 1 p.m.
- September 14: Deadline for students to add a course.
- September 15: Department recommendation letters for Fall reappointment, tenure, and/or promotion reviews due. Spring candidates’ evidence of professional achievement for external review due to review chairs.
- September 22: Confidential individual letters for Fall reappointment, tenure, and/or promotion reviews are due.
- September 24: Faculty Forum, 12 – 1 p.m.
- September 25: Blue Room Talk, 12 – 1 p.m.
- September 28: Large Research Grant Deadline, 11:59 p.m.
- September 28: Sontag Research Fellowship Deadline, 11:59 p.m.
- September 28: Bodkin Family Responsible AI Research Fund Deadline, 11:59 p.m.
- September 29: Deadline for fall submission of General Research Fund grant proposals over $1,000.
- September 29: Deadline for Sontag Fellowship applications.
October
- October 1: Completed proposals for faculty positions and program-to-department conversions are due to FPAC.
- October 1: Faculty Meeting, 12 – 1 p.m.
- October 6: Deadline for sabbatical leaves, subventions, and leaves-without-pay applications for the 2026-27 academic year.
- October 6: Chairs' Meeting, 12 – 1 p.m.
- October 7: Suggested date by which to submit low-grade notifications for Fall 2026 semester
- October 19: Faculty Exchange Program with Downing College Deadline, 11:59 p.m.
- October 19-20: Fall break.
- October 20: Deadline for Downing Exchange applications.
- October 21: Blue Room Talk, 12 – 1 p.m.
- October 22: Deadline for students to drop a course.
- October 22: Faculty Forum, 12 – 1 p.m.
November
- November 3: Chairs’ Meeting, 12 – 1 p.m.
- November 4: Blue Room Talk, 12 – 1 p.m.
- November 12: Faculty Meeting, 12 – 1 p.m.
- November 17-20: Pre-enrollment for the Spring 2027 semester.
- November 19: Faculty Forum, 12 – 1 p.m.
- November 20: Deadline for students to withdraw from classes voluntarily and choose the credit/no credit option. Deadline to sign student promissory notes.
- November 25-27: Thanksgiving recess.
- November 30: Cabinet Meeting 4 – 6 p.m.
December
- December 1: Cabinet Meeting, 4 – 6 p.m.
- December 2: Cabinet Meeting, 4 – 6 p.m.
- December 3: Faculty Meeting, 12 – 1 p.m.
- December 10: Extended Faculty Meeting, 11 a.m. – 1 p.m.
- December 10-11: Reading Days.
- December 14-18: Final examinations.
- Mid-December: Board of Trustees meets to act on presidential nominations. SURP grant application portal opens.
- December 23 – January 4: Campus closed for staff holiday.
January
- January 15: Spring reappointment, tenure, and/or promotion dossiers due. Additional review material due from chairs.
- January 18: Martin Luther King, Jr. Day (staff and instructional holiday).
- January 19: Spring semester begins.
- January 20: Last day to request a change in an approved leave plan.
- January 25: Large Research Grant Deadline, 11:59 p.m.
- January 25: Hirsch Research Initiation Grants Deadline, 11:59 p.m.
- January 25: Faculty Fund for Collaboration and Innovation Deadline, 11:59 p.m.
- January 26: Deadline for coursework for approved Fall 2026 incompletes. Deadline for Spring 2027 independent study proposals.
- January 26: Deadline for winter submission of General Research Fund grant proposals over $1,000.
- January 26: Deadline for Hirsch Research Initiation Grant applications.
- January 26: Deadline for Faculty Fund for Collaboration and Innovation applications.
- January 26: Deadline for Pacific Basin Institute application.
- January 28: Chairs’ Meeting
- January 31: Departmental recommendation letter for FPC cases due. Departmental assessment reports on first-year faculty due.
February
- February 1: Department recommendation letters for Spring reappointment, tenure, and/or promotion reviews due. Professional Activities Reports (PARs) are due. Deadline for students to add a course.
- February 2: Summer Undergraduate Research Program (SURP) Application Deadline, 11:59 p.m.
- February 3: Deadline for Summer Undergraduate Research Program (SURP) grant applications.
- February 4: Faculty Meeting, 12 – 1 p.m.
- February 5: Blue Room Talk, 12 – 1 p.m.
- February 6: Confidential individual letters for Fall reappointment, tenure, and/or promotion reviews are due.
- February 15: Wig Curriculum Development Grant portal opens for submissions.
- February 18: Faculty Forum, 12 – 1 p.m.
- February 24: Blue Room Talk, 12 – 1 p.m.
- February 25: Chairs’ Meeting, 12 – 1 p.m.
March
- March 4: Faculty Meeting, 12 – 1 p.m.
- March 11: Last day for students to drop a course.
- March 11: Faculty Forum, 12 – 1 p.m.
- March 15-19: Spring break.
- March 25: Chairs’ Meeting, 12 – 1 p.m.
- March 26: Farmworkers Day observed (staff and instructional holiday).
April
- April 1: Deadline for Wig Curriculum Development Grant applications.
- April 8: Faculty Meeting, 12 – 1 p.m.
- April 9: Blue Room Talk, 12 – 1 p.m.
- April 15: Faculty Forum, 12 – 1 p.m.
- April 16: Deadline for students to withdraw from classes voluntarily and choose the credit/no credit option. Deadline to sign student promissory notes.
- April 20-22: Pre-enrollment for the Fall 2027 semester.
- April 22: Chairs’ Meeting, 12 – 1 p.m.
- April 26: Large Research Grant Deadline, 11:59 p.m.
- April 27: Deadline for winter submission of General Research Fund grant proposals over $1,000.
May
- May 3: Cabinet Meeting, 4 – 6 p.m.
- May 4: Cabinet Meeting, 4 – 6 p.m.
- May 5: Cabinet Meeting, 4 – 6 p.m.
- May 6: Faculty Meeting, 12 – 1 p.m.
- May 6–7: Reading Days.
- May 7: Senior grades due by noon.
- May 10-14: Final exams.
- May 13: Extended Faculty Meeting, 9 – 11 a.m.
- Mid-May: Board of Trustees meets to act on presidential nominations.
- May 14: Spring semester ends.
- May 16: Residence halls close for non-graduating students at noon.
- May 16: Commencement.
- May 17: Residence halls close at noon.
- May 20: All grades for non-graduating students must be submitted by noon.
- May 31: Memorial Day observed (staff holiday).
- May 31: Fall candidates’ evidence of professional achievement for external review due to review chairs.
June
- June 1: Departmental assessment reports on first-year faculty due.
- June 18: Juneteenth observed (staff holiday).
- June 30: Deadline to submit department annual report to Dean of the College. Fiscal year ends.
July
- July 1: New appointments begin; new fiscal year begins.
- July 5: Independence Day observed (staff holiday).
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