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2021-22 Calendar for Department Chairs and Program Coordinators

Refer also to the Registrar’s Calendar online.

Calendar for Department Chairs and Program Coordinators

August

By August 15

  • Personal statement, up-to-date curriculum vitae, publications, description of proposed Steele Fellowship project if relevant and other evidence due to chairs from candidates for fall Faculty Personnel Committee reviews
  • Review candidate dossiers for fall reviews– including the above material as well as course evaluations, student and external referee letters, and letters of information – due from chairs to the Dean of the College
  • Suggested outside reviewer names and letter-of-information names are due to chairs from candidates for spring Faculty Personnel Committee reviews
  • Deadline for petitions for non-Pomona study abroad programs for Spring 2022

August 20

  • Internal deadline for NEH Summer Stipend Grant Applications due to Associate Dean Tanenbaum

August 23

  • New Faculty Orientation 8:15 am

August 30

  • First semester classes begin at 8:10 a.m.
  • Opening convocation, 12:30 p.m., Bridges Hall of Music

September

Before September 1

  • Notification due to Faculty Position Advisory Committee of intent to submit proposal for a faculty position

September 6

  • Labor Day; staff holiday, except those involved with new student events

September 7

  • Deadline for applications for Trinity College Dublin, IFSA Study Abroad, and DIS Study Abroad, Copenhagen for Spring 2022

September 10

  • Faculty meeting 4 p.m.

September 13

  • Add deadline (last day for students to add a class)

September 15

  • Faculty Forum 12:15 p.m.
  • Departmental recommendation letter for fall FPC cases due to Dean of the College Office
  • Candidates’ publications and related items for examination by outside reviewers due to review chairs for spring reviews

September 18

  • Requests for non-standard course times due

September 19

  • Applications due for remaining Study Abroad Approved Programs

September 22

  • Chair and other department members participating in a reappointment, tenure, and/or promotion review each submit a confidential individual letter to the dean of the college expressing their views of the case

September 29

  • Chairs, Program Coordinators, and Directors Meeting 12:15 p.m.

October

October 1

  • Completed proposals for faculty positions due to Faculty Position Advisory Committee

October 3

  • Deadline for Pomona College Caracol Archaeological Project in Belize

October 6

  • Faculty Meeting 12:15 p.m.

October 11

  • Deadline for submission of applications for sabbatical leaves and subventions and leaves-without-pay for the academic year 2022-23 (with supporting letters from department chairs) via Qualtrics issued from Associate Dean Tanenbaum

October 13

  • Division Meetings 12:15 p.m.

October 15

  • Deadline for submission for applications for Downing Exchange to Associate Dean Tanenbaum

October 15-16

  • Family Weekend

October 18

  • Deadline for fall submission of General Research Fund grant proposals exceeding $1,000 via SM Apply.

October 22

  • Deadline for submission of requests for temporary faculty for academic year 2022-23 to the dean’s office

October 27

  • Chairs, program coordinators, and directors meeting 12:15 p.m.

October 29

  • Deadline for submission of temporary faculty evaluations to the Dean of the College

November

November 1

  • Suggested deadline for soliciting letters of evaluation from students for candidates up for spring FPC review

November 3

  • Faculty Meeting 12:15 p.m.

November 10

  • Faculty Forum 12:15 p.m.

November 11

  • Department Chair Budget meeting 8 -10 a.m.

November 16-19

  • Pre-enrollment for spring 2022

November 24 – December 8

  • Distribution and collection of teaching evaluations in all classes taught by all faculty

November 24

  • Chairs, Program Coordinators, and Directors meeting 12:15 p.m.

November 24-28

  • Thanksgiving recess (staff holiday begins at 3 p.m. on November 25; normal working/final exams to begin on November 30)

November 29, 30, and December 1

  • Meeting of the Cabinet to act on presidential nominations for tenure, promotion, and contract renewal, sabbatical leaves, and leaves without pay (4:10 – 6 p.m.)

November 29

  • Deadline for submission of applications for Hirsch Research Initiation Grants to Associate Dean Tanenbaum via SM Apply.

December

December 1

  • Faculty Meeting 12:15 p.m.
  • Dean responds to requests for part-time and other temporary faculty for academic year 2022-23

December 3

  • Application portal opens for Summer Undergraduate Research Program grants via SM Apply.

December 8

  • Faculty Forum 12:15 p.m.
  • Last day of classes

Mid-December

  • Pomona College Board of Trustees meets on campus; action on presidential nominations for tenure, promotion, and contract renewal

December 13-17

  • Final examinations

December 17

  • Deadline for submission to Dean’s Office of operating budget, equipment and alterations, and student wage requests for fiscal year 2022-23

December 18

  • Professional activities reports (PARs)s for all regular, full-time, continuing faculty due to the dean of the college

December 23 – January 3

  • Campus closed. Staff holidays (begin at 3 p.m. on December 23; normal working hours resume January 4)

January

January 15

  • Personal statement, up-to-date curriculum vitae, publications, description of proposed Steele Fellowship project if relevant and other evidence due to chairs from candidates for spring Faculty Personnel Committee reviews
  • Review candidate dossiers—including the above material as well as course evaluations, student and external referee letters, and letters of information—due from chairs to the Dean of the College
  • Deadline for late proposals to Faculty Position Advisory Committee in cases of contract non-renewal or other unavoidable circumstances
  • Last day to request a change in an approved leave plan

January 17

  • Martin Luther King, Jr. Day (staff and instructional holiday)

January 18

  • Second semester classes begin

February

Early February

  • Submit names and seminar descriptions of those who will teach Critical Inquiry Seminars, Fall 2022, to Director of College Writing, Kara Wittman

February 1

  • Departmental recommendation letter for FPC cases due to dean of the college office
  • Deadline to submit first semester departmental assessment chair’s reports on first-year faculty to dean of the college
  • Updates to ranked proposals without highest priority status must be submitted to the Faculty Position Advisory Committee

February 2

  • Faculty Meeting 12:15 p.m.

February 8

  • Chair and other department members participating in a reappointment, tenure, and/or promotion review each submit a confidential individual letter to the dean of the college (via email to the associate dean for academic affairs) expressing their views of the case

February 9

  • Division Meetings

February 11

  • Deadline for applications for Summer Undergraduate Research Program (SURP) grants via SM Apply

February 14

  • Deadline for spring submission of General Research Fund grant proposals exceeding $1,000 via SM Apply.

February 16

  • Deadline those going on leave during the 2022-23 academic year to submit “Financial Arrangements Leave Memorandum” preference to Associate Dean Tanenbaum

February 23

  • Chairs, Program Coordinators, and Directors meeting 12:15 p.m.

February 26

  • Deadline for submission of proposals to propose or modify majors/minors to the curriculum committee

March

March 2

  • Faculty Meeting 12:15 p.m.

March 9

  • Faculty Forum

March 11

  • Deadline for submission of temporary faculty evaluations to Dean of the College

March 14-18

  • Spring recess; classes resume March 21

March 23

  • Chairs, program coordinators, and directors meeting 12:15 p.m.

March 25

  • César Chavez Day observed (staff and instructional holiday)

March 30

  • Faculty Forum 12:15 p.m.

April

Αpril 1

  • Faculty Position Advisory Committee submits recommendations for faculty positions to the dean and the president

April 5

  • Deadline for application for Wig Curriculum Development Grants

April 6

  • Faculty Meeting 12:15 p.m.

April 13

  • Faculty Forum 12:15 p.m.

Mid-April

  • Deadline for submission of teaching evaluation form proposals to the Dean’s Office

April 20 – May 4

  • Distribution and collection of teaching evaluations in all classes taught by all faculty

April 22

  • Last day to request a change in an approved leave plan

April 27

  • Chairs, program coordinators, and directors meeting 12:15 p.m.

April 28-May 1

  • Alumni Weekend

April 30

  • Nominations for prizes at Class Day and commencement due to Grants Administrator

May

May 1

  • Suggested outside reviewer names and letter-of-information names are due from candidates to chairs for fall Faculty Personnel Committee reviews

Early to mid- May

  • Begin to solicit letters from external reviewers for fall FPC reviews, with no later than August 1 deadline

May 2-4

  • Meetings of the Cabinet to act on presidential nominations for promotion to professor, tenure, contract renewal, and other spring reviews (4:10 p.m., all in Smith Campus Center 208)

May 4

  • Last day of classes, spring semester
  • Faculty Meeting 12:15 p.m.

May 6

  • Suggested deadline for soliciting letters of evaluation from students for candidates up for fall FPC review
  • Faculty Meeting 11 a.m.

May 12

  • Extended Faculty Meeting 11 a.m. – 1 p.m.

Mid-May

  • Pomona College Board of Trustees meeting (on campus); action on presidential nominations for promotion to professor, tenure, and contract renewal

May 14

  • Class Day

May 15

  • Commencement assembly, 9:30 a.m. (Ceremony begins at 10 a.m.)

May 30

  • Memorial Day; staff holiday
  • Deadline for submission for applications for the Sontag Fellowship to Associate Dean Tanenbaum

June

June 1

  • Publications and related items for examination by the outside reviewers are due from candidates to chairs for fall Faculty Personnel Committee reviews
  • Deadline to submit departmental assessment chair’s reports on first-year faculty to dean of the college

June 18

  • Deadline to submit requests for 2021-22 fiscal year reimbursement and/or expense transfers to the office of the dean of the college

Mid-June

  • Submit annual report to dean of the college
  • Submit staff performance evaluation forms to the Dean of the College and the Office of Human Resources

June 30

  • Fiscal year ends; 2021-22 departmental accounts close

July

July 1

  • New appointments begin
  • Beginning of new fiscal year

End of July

  • Departments to submit their list of student awards to Director of Smith Campus Center, Ellie Ash-Bala