Purpose

To provide Pomona College with guidance in identifying and gaining an understanding of the components of the institution that make up its information security system and thereby enable Pomona College to manage cybersecurity risk to systems, assets, data, and capabilities.

Policy

In order for Pomona College leadership to make informed, business-driven decisions regarding computing assets, they must first know what assets exist, and the status of those assets. This information provides Pomona College visibility into license utilization, software support costs, unauthorized devices, vulnerabilities, threats, and compliance posture. IT assets include items such as servers, desktops, laptops, and network devices, as well as software, applications, programs and logical processes. Pomona College data, students, faculty, staff, devices, systems, and facilities that enable the organization to achieve educational, business, and operational purposes are identified and managed. The management of these assets is consistent with their relative importance to Pomona College educational, business, and operational objectives as well as Pomona College’s overall risk strategy.

Summary

  • All devices purchased with Pomona College funding will be inventoried.
  • The inventory is kept up to date either through manual inspection or automated tools
  • Unauthorized hardware detected by automated mechanisms will have its network access disabled and Information Technology Services (ITS) will be notified of its existence.
  • All software will be inventoried.
  • Automated tools will be used to detect unauthorized software and if unauthorized software is discovered, ITS will be notified.
  • ITS will protect Pomona College assets both through the use of encryption, user education and infrastructure design.
  • Any external system connections will need to be documented by Pomona College ITS in order to ensure they are secure.

Asset Management Policy Details [pdf]